Executive Assistant

What You Can Expect
As the Executive Assistant you will provides high-level administrative support directly to the business unit leader, his executive leadership team, and Business Unit (BU) at-large. Additionally, you will complete a broad variety of administrative tasks including: managing the calendar of the leader; completing expense reports; composing and preparing correspondence that is sometimes highly confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Every day, you will coordinates document and contract signatures with local business administrators, distribute mail and assist with outgoing mail. You will also provide a bridge for smooth communication between the leader office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

• Organize and support international visits from overseas ENGIE Top Executives and ENGIE North America Executive Committee members
• Organize staff meetings, ad-hoc office events and employee offsite
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Support the field travel of the leader and arranges his stakeholder events
• Coordinate document and contract signatures with local business administrators, distribute mail and assist with outgoing mail
• Prepare executive briefings and facilitates content for presentations
• Maintain departmental documentation such as the organizational charts and mailing lists
• Submit requests for office equipment/software and office moves
• Researche, prioritize, and follow up on incoming issues and concerns addressed to the leader, including those of a sensitive or confidential nature
• Determine appropriate course of action, referral, or response.
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

What You'll Bring

• High School Degree required
• A minimum of five (5) years of previous administrative experience with a minimum of two years of experience supporting C-Level executives
• Expert in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Concur
• Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Proven ability to handle confidential information with discretion be adaptable to various competing demands, and demonstrated the highest level of customer service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Ability to work under pressure handling a wide variety of activities and confidential matters with discretion

Additional Details

• This role is eligible for our hybrid work policy
• Must be willing and able to comply with ENGIE's policy with respect to COVID vaccination and testing
• Must be willing and able to comply with all ENGIE ethics and safety policies

Compensation
Salary Range: $62,400 - $95,450 USD annually
This represents the average expected pay range for a qualified candidate.
Actual offered salary may depend on geography, experience, industry knowledge, education, internal pay alignment, or other bona fide factors.
ENGIE complies with all federal, state, and local minimum wage laws. Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors.
In addition to base pay, this position is eligible for a competitive bonus / incentive plan.
Your Talent Acquisition Partner can share more specific information regarding the benefits or the salary for the position based on the work location
At ENGIE, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off including wellness days, holidays and leave programs. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match. But that's not all - we're dedicated to the health and happiness of your entire family, offering supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits. Explore our benefits package to see how we can support you. Learn more.
Why ENGIE?
ENGIE North America isn't just participating in the Zero-Carbon Transition, we're leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.
At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, customers, products and services, and community. ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees.
We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at ENGIENA-ENGIEHR@engie.com. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.
We value internal mobility and will offer sponsorship for this role to internal candidates only.
The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.
Business Unit: T&G
Division: GBS BS - Human Resources
Legal Entity: ENGIE North America Inc.
Contract Type: Permanent
Job Type: Full - Time
Professional Experience: Skilled ( >3 experience <15 years)
Education Level: High School Diploma/GED/A Levels