Executive Assistant

Insmed is a global biopharmaceutical company on a mission to transform the lives of patients living with serious and rare diseases. Our most valuable resource is our employees, and everything we do is motivated by a patients-first mentality. We are dedicated to growing our team with talented individuals from around the world who are willing to challenge the status quo, solve problems, and work collaboratively with a sense of urgency and compassion.

Guided by our core values of collaboration, accountability, passion, respect, and integrity, we aim to foster an inclusive, diverse, and flexible work environment, where our employees are recognized for leaning in and rolling up their sleeves. If you share our vision and want to work with the most dedicated people in the biopharma industry, come to Insmed to accelerate your career.

• Responsible for managing calendar, scheduling meetings, making travel arrangements, preparing expense reports, take notes and summarize meetings
• Serving as an administrator to appropriate Team Channels, uploading files, maintaining them up to date, and keeping the internal stakeholders informed
• Main point of contact and coordination for all department Purchase Orders, statements of work, and invoice tracking and following the Procure to Pay process
• Responsible for being proactive in identifying needs, gaps, and accordingly making proposals for improvement
• Accountable for their attention to detail and timely following-up on assigned tasks
• Responsible for coordinating invites, logistics, and execution of Townhalls and other Medical Affairs team engagement events
• Support department projects and initiatives,
• Developing, formatting, proofreading and upkeep of general Excel files, Word documents and PowerPoint presentations
• Coordination with Legal and Compliance on managing Expert Service Agreements and any other Medical Affairs contracts
• Accountable for independently coordinating team meetings including logistics, food, travel, and other arrangements
• Answer phones and direct all incoming calls to appropriate party promptly, politely, and efficiently
• Setting up, maintaining files and general correspondence

• Minimum of a High School Diploma; Bachelor’s degree preferred
• Minimum of 5 years Executive Assistant experience specifically supporting senior level management required
• Proactive approach to work, striving for solutions and innovation
• Highly motivated toward achievement and surpassing set goals
• Experience in the Pharma or Biotech industry preferred
• Experience supporting simultaneously multiple executives and ability to manage their needs as required
• Desire to learn and take on challenging assignments
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly
• Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism is crucial to this role
• Professional etiquette in all aspects of the job
• Excellent calendar management skills
• Must have excellent communication skills (verbal and written).
• Highly organized with a strong attention to detail, clarity, accuracy and conciseness.
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Must successfully exhibit Insmed’s five (5) core corporate competencies of: Accountability, Integrity, Passion, Collaboration and Respect; along with any other position specific competencies.
• Individuals must demonstrate the ability to interact appropriately and successfully in a dynamic and culturally diverse workplace.
• Handle other responsibilities as assigned

• Flexible approach to where and how we work
• Competitive compensation package including bonus.
• Stock options and RSU awards
• Employee stock purchase plan
• 401(k) plan with company match
• Professional Judgment Vacation Policy
• 11 paid holidays per year and Winter Break (typically between Christmas and New Year’s Day).

• Medical, dental, and vision plans
• Company-provided short- and long-term disability plans
• Company-provided life insurance
• Unique offerings of pet, legal, and supplemental life insurance
• Flexible spending accounts for medical and dependent care
• Accident and Hospital Indemnity plans
• Supplemental AD&D
• Employee Assistance Program (EAP)
• Mental Health on-line digital resource
• On-site, no-cost fitness center at our U.S. headquarters
• Paid time off to volunteer

• LI-KM