Executive Administrative Manager - Dean Support

Executive Administrative Manager - Dean Support 1261681

A leading University is seeking an Executive Administrative Manager - Dean support. The successful candidate will proactively and independently plan and schedule meetings, conferences, teleconferences, and travel for the Senior Associate Dean’s complex calendar. The ideal candidate has 5+ years of related experience, strong organizational skills, attention to detail, and flexibility/patience. The company offers a great work environment!

Executive Administrative Manager - Dean Support Pay and Benefits:

• Hourly pay: $40/hr

• Worksite: Leading University (Palo Alto, CA 94304 - Onsite)

• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL

• 40 hours/week, 3 Month Assignment

Executive Administrative Manager - Dean Support Responsibilities:

• Proactively and independently plan and schedule meetings, conferences, teleconferences, and travel for the Senior Associate Dean’s complex calendar. Resolve calendaring conflicts while keeping the Senior Associate Dean apprised of changes to the calendar.

• Use high-level reasoning skills to establish daily priorities, including reviewing the Senior Associate Dean’s calendar and rescheduling meetings. Prioritize tasks and coordinate among other staff supporting the Senior Associate Dean.

• Set meeting agendas, brief the Senior Associate Dean on meeting topics, and coordinate and keep meetings focused. Take notes in meetings and assume responsibility for the completion of action items.

• Draft, review, and edit letters, emails, reports, PowerPoint presentations, and other correspondence on behalf of the Senior Associate Dean.

• Plan and book complex domestic and international business travel ensuring that proper policy guidelines are followed.

• Read, research, and route correspondence as requested. Keep the Senior Associate Dean apprised of follow-up that requires her attention.

• Maintain spreadsheets of Letters of Support, including tracking the dollars committed by the Dean for SoM. Reconcile travel expenses via T-Card or P-Card and process expense reimbursements on behalf of the Senior Associate Dean.

• Follow-up on action items from the Academic Senate, Provost Luncheons, and Research Advisory Committee meetings.

Executive Administrative Manager - Dean Support Qualifications:

• 5+ years of related experience.

• Strong organizational skills.

• Attention to detail.

• Flexibility/patience.

Executive Administrative Manager - Dean Support Shift :

• Monday to Friday from 08:00 AM to 05:00 PM.