Executive Administrative Assistant

GSM Virtual Assistants is seeking to add a highly motivated Executive Administrative Assistant to support the Managing Director of a Private Equity firm. Previous experience in supporting senior executives and managing complex calendars is mandatory.

Must be located in New York City area

In person - 3 days in Midtown Manhattan required / 2 days remote

Job Duties:

• Coordinate complex, senior-level internal/external meetings and conference calls
• Maintain an extremely detailed calendar and related logistics
• Interact with senior level investors in a professional and effective manner
• Respond and follow up on client requests
• Coordinate a high volume of domestic and international travel
• Process expense reports
• Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
• Maintain understanding of firm policies

Skills & Qualifications:

• Excellent interpersonal and communication skills
• High attention to detail and strong organizational skills
• Ability to solve problems quickly and efficiently
• Knowledge of general business, corporate and government cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Comfortable working with people at all organizational levels
• Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment
• Must have excellent judgment; be an independent thinker and resourceful
• Team player with a positive attitude (no task too small)
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook
• 5+ years' experience supporting C-suites

Education: Bachelor's Degree preferred

Salary: $125,000 base + bonus

Job Type: Full-time

Pay: $125,000.00 per year

Schedule:

• Monday to Friday

Work Location: Hybrid remote in New York, NY 10037