Executive Administrative Assistant- VP of Instruction

Description

Alamance Community College is seeking a highly organized, professional, and dynamic Executive Administrative Assistant to provide comprehensive support to the Vice President of Instruction/Chief Academic Officer. This pivotal role requires a high level of discretion, initiative, and a forward-thinking approach. The ideal candidate will have excellent administrative skills, the ability to manage multiple priorities, and a commitment to excellence in supporting the leadership of our academic programs.

Example of Duties

Key Responsibilities:

• Provide high-level administrative support to the Vice President of Instruction/Chief Academic Officer, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as the first point of contact for the Vice President's office, handling correspondence, answering calls, and greeting visitors with professionalism.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the Vice President. Example: Assists with the production and coordination of state-level program applications, program and regional accreditation reports, and other document management tasks.
• Facilitate efficient communication between the Vice President's office and other departments, faculty, staff, students, and external partners.
• Manage and organize office files, records, and reports in accordance with college policies and procedures.
• Ensures follow-through, tracks progress of projects, utilizes effective workflow systems to increase efficiency and effectiveness, monitors project deadlines.
• Assist in preparing and monitoring the budget for the Office of Instruction.
• Coordinate and support meetings, including preparing agendas, reserving facilities, and taking minutes as needed.
• Serves as a backup for program of study entry, room reservation system, college catalog revisions, student evaluations, and college calendar; maintains proficiency in these tasks through regular training.
• Handle confidential and sensitive information with discretion.
• Assist with special projects and events related to the academic division. Perform other duties as assigned to support the Vice President and the academic mission of the college

Typical Qualifications

• Associate's degree or equivalent; bachelor's degree in Business Administration, Office Management, or related field preferred.
• Minimum of three years of experience in an administrative support role, preferably in an educational or executive office setting.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with academic administration software systems.
• Ability to work independently as well as part of a team.
• High degree of discretion dealing with confidential information.
• Strong interpersonal skills, with the ability to interact professionally with all levels of staff, faculty, students, and external stakeholders.

Desired Skills:

• Experience working in an educational setting, particularly in a community college.
• Familiarity with academic departments and higher education administration.
• Strong interpersonal skills to interact effectively with faculty, staff, and students.

Supplemental Information

Working Conditions:

• Office environment with standard equipment and tasks.
• Position may require occasional evening or weekend hours for special events.

Application Procedure:
Interested candidates should complete the ACC on-line application via NeoEd, submit a resume, cover letter, and contact information for three professional references.
Alamance Community College is committed to equal opportunity and diversity. We encourage applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.
Supplemental Information:

An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest and transcript attachment. Resume attachments are welcome but will not be accepted in lieu of a complete application. Unofficial transcripts MUST be scanned and attached in order to be considered for this position! Applicants who are selected for an interview will be requested to submit a work product.
For faculty positions, all relevant full- and part-time teaching experience, including start and end dates of employment, should be included on the application. Also, all relevant full- and part-time work experience related to the teaching discipline should be included on the application, including start and end dates.
For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application, including start and end dates.