Executive Administrative Assistant- Community Development

Description

WORK HOURS: 8:00 AM TO 5:00 PM

This position provides executive level administrative support to the Director in a variety of functions including scheduling meetings, coordinating assignments, and other administrative duties assigned in support of the Department's Mission.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Provides administrative and clerical support.
• Participates in various department, City, and public projects and events.
• Responds to inquiries from the public in person and by telephone.
• Prepares memoranda, letters, departmental procedures, agendas, resolutions, ordinances and other documents as required.
• Processes invoices and is responsible for departmental purchasing records and related documents; resolves disputes with vendors for merchandise or subscriptions.
• Prepares travel registrations; prepares the necessary authorization and expense forms, retrieves signatures and submits for processing in accordance with travel policy and procedures; maintains departmental records.
• Prepares payroll and personnel forms for workmen's compensation, accident reports, insurance, risk management, and other necessary related forms or payroll functions as required.
• Performs related work as assigned.

Minimum Education and Experience Requirements

Requires High School graduation or GED equivalent supplemented by two (2) years of administrative, clerical or related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Knowledge/Skills/Abilities

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Mathematics:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Reasoning:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Benefits
St. Cloud Benefits Package
We believe our City employees to be our most valuable asset. To attract and retain those employees, we offer a competitive wages and benefits package including on-the-job training, seminars, and performance appraisals.
We invite you to look at the benefits the City of St. Cloud has to offer. We think you will find that the rewards of the job are equal to the challenge.
All of our Full-time regular employees are eligible for the city's benefits package.
Benefits

• 11 Paid Holidays for General Employees and Police Officers– The Fire department employees can earn up to 96 holiday hours per fiscal year prorated from the employee’s start date.
• One (1) Floating Holiday for General Employees and two (2) for Police Officers.
• Awards Programs
• Deferred Compensation Plan
• Discounted Automobile Insurance
• Employee Assistance Program
• Flexible Spending Account
• Flexible Work Schedules
• Holiday Bonus – subject to City Council approval
• Indianapolis Plan (Police Officers)
• Life and Accidental Death (One-time annual salary paid by City)
• Long Term Disability Coverage (paid by City)
• Management Leave
• Medical and Dental Coverage
• On-Site Employee Health Care Center
• Paid Vacation (Maximum of 440 hours for General employees and 624 for Fire Employees)
• Pension Plan
• Sick Leave Bank available for all employees - for Fire Union sick leave bank information, see union contract
• Sick Leave (Ability to roll over from year to year)