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Form of workJob Description
The Trust and Security Product (TSP) team is chartered with delivering foundational trusted data platforms and SaaS services for Intel's Trust and Security Portfolio, enabling market differentiating capabilities for software monetization and industry leadership. We are seeking an Executive Assistant to join our team!
Fundamental Enterprise Class product capabilities around security, privacy, scale, and operations with a software first mindset. We are a diverse and inclusive team with experience across multiple software industries from startups to large enterprises. We work transparently together with a growth mindset, a can-do attitude, and drive for results through innovation and operational excellence (while having fun).
Think big and bold, outside of the box, and get things done.
You will be responsible for, but not limited to:
Duties include organizing and managing extremely complex calendar schedule(s) for one or more managers, maintaining executive's agenda and assisting in planning appointments, customer meetings, conferences, etc.
Makes extensive travel arrangements and prepares expense reports.
Provides support for departmental events, quarterly events and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes the events, prepares agendas, coordinates all logistics.
Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff; customers.
Maintains In-depth understanding of office management procedures and departmental and legal policies.
Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
Strong capability working with all Microsoft tools, Intel tools, purchasing and finance systems.
"Office Manager" duties for the whole extended team, providing support including being central connector, and general pulse of the organization.
Strong skills managing and running projects (big and small), with minimal supervision.
General administrative duties such as order supplies, CR coordination, generating shipping memo, etc.
Coordinates activities to ensure division goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations.
Works closely with the Senior and Executive administrative staff and works productively as a team member.
Behavioral traits that we are looking for:
Thrives working in a fast, dynamic, work environment: Always on, always growing, always learning - growth mindset.
Proactively doing everything possible for the team to support their success. Fearless in taking on new challenges.
Diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization.
Attention to detail, high work quality. Speed of execution with added value decision making.
Expert in handling and maintaining confidentiality using discretion and sound judgment.
Effective organizational skills to improve the efficiency of administrative processes.
Possesses strong customer service orientation.
Ability to think on your feet and flex quickly, but methodically, closing requests accurately while adaptable to various competing demands.
Proven teamwork skills. Highly resourceful team player and self-starter with the ability to work with minimal supervision/direction and ambiguity, but willingness to reach out to partner. Build strong working relationships with key staff members and stakeholders.
Strong interpersonal and communication skills and comfortable interacting with all levels inside and outside Intel. Expert level written and verbal communication skills.
Is willing to handle multiple responsibilities while maintaining a high-level of performance.
Is willing to recognize potential issues in advance and proactively mitigate in creative ways.
Be very well organized, flexible and proactive. It will be essential the candidate can handle unexpected interruptions and challenges in a fast-paced environment.
Qualifications
You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.
Minimum Qualifications
The candidate must have a High School Diploma/equivalent and 7+ years of experience in:
Executive level administrative support.
Microsoft Office Suite Skills, Sharepoint, Teams, and other tools.
Concur.
Workday.
Event Management, ie: quarterlies, F2F meetings and assisting in team building activities.
Executive level calendar scheduling and travel arrangements.
This position is not eligible for Intel Immigration sponsorship.
Preferred Qualifications
Intel tool knowledge.
Inside this Business Group
Enable amazing computing experiences with Intel Software continues to shape the way people think about computing – across CPU, GPU, and FPGA architectures. Get your hands on new technology and collaborate with some of the smartest people in the business. Our developers and software engineers work in all software layers, across multiple operating systems and platforms to enable cutting-edge solutions. Ready to solve some of the most complex software challenges? Explore an impactful and innovative career in Software.
Other Locations
US, OR, Hillsboro; US, AZ, Phoenix; US, CA, Folsom; US, GA, Atlanta
Posting Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.
Benefits
We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here.
Annual Salary Range for jobs which could be performed in US, California: $63,662.00-$95,550.00 (Hourly Role)
- Salary range dependent on a number of factors including location and experience
Working Model
This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. In certain circumstances the work model may change to accommodate business needs.
JobType
Hybrid
