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SalaryDescription:
Executive Administrative Assistant, Salary: $22.10- $37.14/hour, The grade and salary of the position are based on specific criteria met within the qualifications of relevant experience, skills, performance and internal equity.
JOB DESCRIPTION:
- Answers executive's telephones, screens calls and takes messages or refers caller to appropriate staff member. Greets visitors in a courteous manner, establishes needs and refers to appropriate staff.
- Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings.
- Arranges itinerary, prepares expense reports, and prepares executives for daily activities.
- Schedules and coordinates meetings and/or special events.
- May sign for executive.
- Reviews outgoing mail for consistency and conformance to policies and procedures.
- Types correspondence, reports and/or manuscripts.
- May take dictation and transcribe from a machine.
- Prepares charts and graphs for reports and presentations.
- Operates standard office equipment including telephones, copiers, fax machines, and computers.
- Authorizes expenditure of unit/department funds.
- Reviews, revises and communicates departmental policies and procedures and related forms in accordance with state, federal, and organization guidelines.
- Perform all other duties assigned.
MINIMUM QUALIFICATIONS: - A Bachelors Degree in business administration, communications, or a related field.
- Three (3) years of office administration, senior secretarial, or related experience OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree.
- Previous experience with various personal computer software applications.
- Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.
PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.
Executive Administrative Assistant, Salary: $22.10- $37.14/hour, The grade and salary of the position are based on specific criteria met within the qualifications of relevant experience, skills, performance and internal equity.
