Executive Administrative Assistant

Maxim Group Companies, is a lifestyle lighting manufacturer and wholesaler founded in 1970. We offer a variety of high-quality lighting fixtures for the home with design inspiration from around the world.
We are looking for an Executive Administrative Assistant for the COO.

Performs administrative duties for senior/executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; preparing reports and financial data; drafting written documents, training and supporting other administrative staff; and customer relations. Experience working in home furnishing or design would be ideal.

Essential Functions:

• Prepare and edit correspondence, communications, presentations, and other documents.
• Extensive experience handling heavy calendar management.
• Experience working in a fast paste administrative setting.
• File and retrieve documents and reference materials.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Interact with external partner organizations.
• Coordinate project-based work.
• Provide scheduling and calendar maintenance support.
• Analyze and accumulate submitted management reports.
• Must utilize processors, create spreadsheets and database applications, and conduct internet research as necessary.
• Coordinate, plan and set up meetings.

Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Exceptional customer service skills with a professional demeanor
- High level of computer literacy with the ability to quickly learn new software programs
- Experience in project coordination is preferred

We offer competitive compensation and benefits package. This is a full-time position based in our office.

To apply for this position, please submit your resume along with a cover letter highlighting your relevant experience.

Note: Only shortlisted candidates will be contacted for an interview.
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Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person