Events Specialist

Firm Summary
White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges, wherever they may be.
With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.
It is not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It is one of the reasons we attract and retain cross-border work and why we attract a diverse group of people.
Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.
Position Summary
Working as part of the Events Management team, you will plan and execute internal and external client-facing events, both in-person and virtually, for the purpose of business development and Firm-wide initiatives. This includes events throughout the Americas, as well as potential travel around the globe. You will work with and support the Americas Events team and the Global Events Team on the development and implementation of an overall best practice approach to event management on behalf of the Firm
Duties and Accountabilities 1

• Work with stakeholders and other internal departments to develop, implement and measure a best practice approach
• Plan and execute a diverse portfolio of both in-person and virtual events inclusive of, but not limited to, the following:
  • Client facing events
  • Networking and social events
  • Thought leadership seminars
  • Internal engagement events
  • Internal training and recruitment programs
  • Retreats
  • Global and regional webinars
• Lead the implementation of logistics to achieve event objectives by establishing goals, responsibilities and budgets in advance and setting up formal pre- and post-event analysis, including final attendance numbers, budget summaries and client and attorney feedback
• Work alongside the marketing team and other internal departments to ensure stakeholders are kept up to date with event progress; ensure that event budgets are vigorously adhered to and tracked and goals and objectives are met for each event
• Ensure that client contact information is properly stored in our system, InterAction, where appropriate
• Strategize and identify event-based business development opportunities
• Establish close affiliation with industry and professional associations and venues to ensure the Firm receives maximum value for receptions, dinners and external conferences
• Work with the Procurement team and partners to ensure that all vendors/suppliers and contracts are managed appropriately and the Firm receives the best possible level of service at all times
• Responsible for researching, sourcing, negotiating and contracting venues and suppliers.
• Work with relevant internal departments, including Concierge, AV, Creative Services and Marketing/Business Development to ensure that the use of in-house resources are treated as a "preferred supplier" wherever possible
• Strong confidence managing virtual events on multiple platforms and working closely with our technology team
• Responsible for managing department projects and constantly initiating and developing better processes to improve department profile, function and efficiency
• Manage the production of in-person and virtual events including:
  • Research, presentations and site visits
  • Contract negotiations and vendor relationship management
  • Client-facing and lawyer-facing event communication
  • Budgets
  • Collateral
  • On-site event management including overall logistics and time management
  • Hotel room block management
  • Travel management for large regional and global conferences, post-event follow-up and ROI tracking
• Support Events Manager with strategic projects, best practice implementation (e.g., hybrid events) and Firm global events
• Work with the Events Manager and current Event Specialist to mentor and supervise junior team members
• Act as an ambassador of the Firm and its core values at all times

Qualifications

• Bachelor's Degree
• 5+ years' events planning experience within a legal or professional services firm
• Prepared to work outside the parameters of a 9:30am - 5:30pm working day as required, including early mornings, evenings, and occasional weekends
• The position may require travel; domestically and internationally as necessary
• Strong knowledge of local vendors and venues
• Committed team player with a "can do" attitude who demonstrates resourcefulness, initiative and collaboration; ability to work effectively in cross-functional and global teams
• Ability to build strong relationships with internal and external stakeholders
• Client service oriented and credible
• Ability to work independently and in a team dynamic and be able to meet deadlines and perform well under pressure.
• Strong project management skills: ability to handle multiple priorities and on an annual basis in a fast-paced environment
• Excellent communications skills
• Strong organizational, analytical, interpersonal skills required
• Proficient in the Cvent platform
• International experience is a plus
• Strong organizational, analytical, interpersonal skills required
• Knowledge of CRM and virtual event platforms required; proficiency in the Cvent platform strongly preferred

Location and Reporting

• This role is a hybrid in-office/remote role based in our New York office.
• This role reports to the Americas Events Manager.

Equal Opportunities
White & Case is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
If you require assistance and/or accommodation to participate in our application and/or interview process, please email the recruiting contact listed for the relevant position. We will be happy to work with you.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
1 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.