Event Coordinator

POSITION SUMMARY:

Under the supervision of the Family Director, the Event Coordinator will coordinate the booking and management of parties and facilities at the Geyer Family YMCA.

OUR CULTURE:

At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer centric, individual attention each and every day. We strive to be the preferred partner collaborating with others, identifying and meeting our community needs.

ESSENTIAL FUNCTIONS:

• Recruits, trains, and develops non-exempt and part time party staff and volunteers.
• Organizes and schedules party offerings.
• Monitors and evaluates the effectiveness of staff and participation in party rentals.
• Develops and maintains relationships with members and non members, promotes the other programs of the Y.
• Develops and monitors program budget to meet fiscal objectives.
• Establishes new party activities and expands program within the community in accordance with the Association and branch strategic plans.
• Adhere to policies related to boundaries with members, volunteers, staff, and participants.
• Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants.
• Report suspicious or inappropriate behaviors and policy violations and follow mandated abuse reporting procedures.
• Ensure members, volunteers and vendors are properly signed in and signed out, ensure only authorized employees, members, volunteers, and vendors are allowed in the facility.
• Assists in branch fund raising activities and special events.
• Responds to all participant and community inquiries and complaints in timely manner.
• Demonstrate and model the YMCA’s four core values of Caring, Honesty, Respect, and Responsibility.
• Exhibit personal and professional behavior in a manner consistent with the best interest of the Association, so as not to bring discredit to the Association.
• Perform such other job-related duties as may be periodically assigned by the Supervisor.
• Cooperate; work effectively and congenially with all YMCA staff members, volunteers, and members of the Association.

LEADERSHIP COMPETENCIES:

• Emotional Maturity
• Communication
• Critical Thinking and Decision Making

QUALIFICATIONS:

• Must be at least 21 years old
• Prior experience in event planning.
• Excellent human relation skills, good organizational and communication skills
• Prior experience working with children preferred
• Must have a CPR/AED and First Aid Certification OR get certified within 90 days of employment.
• Clearance from Criminal Background check.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This work requires the following physical activities: climbing, bending, stooping, kneeling, twisting, reaching, sitting, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing, and visual acuity. The work is performed primarily indoors, and may require occasional travel. He/she must be able to lift up to 50 lbs.

COMPANY BENEFITS:

Benefits include complimentary YMCA membership; accrued PTO; enrollment in the Y’s retirement program (must complete 1000 hours within 2 years of service) with 12% of salary contributed by the Y; a rewarding career with professional growth and advancement opportunities; a challenging and fun work environment with creative and talented individuals.

HOURLY PAY RATE: Up to $19.50

WORK SCHEDULE:

Saturday: 2:00 PM to 10:00 PM

Sunday: 9:00 AM to 3:00 PM