Address
Form of workPlease review the details for the position before applying for the opening. If you are an internal employee, please apply through the internal portal on Workday. You should have your completed resume/cv and cover letter ready to upload. You should upload both documents on the third page (the required section is named resume/cv – this is also where you should upload your cover letter). These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.
Job Posting Title
Event Coordinator Job Description Summary
Admin Non-Exempt Job Description
The Event Coordinator will be responsible for assisting in the planning and execution of engagement opportunities for Wellesley alumnae and donors, deepening their institutional involvement through virtual and in-person meetings as well as regional events. This full-time, temporary position reports to the Director of Donor Relations in the development office.
Job Responsibilities
- Under the direction of the Director of Donor Relations, execute fiscal year plans for on-campus events, virtual events, regional activities, and other development needs for engagement.
- Responsible for all aspects of event planning and execution including venue outreach (catering, contracts, audio visual) and event preparation (invitations, registration, nametags, place cards, check-in).
- Utilizes the development database to track, monitor, and manage event activities for donors, prospects, and volunteers.
- Maintain working relationships with institutional and external partners.
- Attends planning meetings, training sessions, events, and conferences as necessary.
- Other duties as assigned.
Requirements
- Experience in event planning for both small group and large events, working with outside venues and vendors.
- Ideally have experience in a development, nonprofit or university setting, with an emphasis in donor relations, stewardship, event management or fundraising.
- Strong organizational, interpersonal, written and oral communication, and technical skills are essential.
- Professional and diplomatic demeanor, and the ability to work well independently as a member of a group or committee
- Working knowledge of databases or similar and expert proficiency in Microsoft Office suite, with an emphasis on Excel and PowerPoint.
Preferred level/type of experience
- 2-5 years related experience, preferably within a higher education or non-profit setting.
Required Education
- Bachelor’s degree from an accredited college or university or equivalent experience.
Additional Job Details:
- This is a full time, six-month term appointment. The Standard hours are Monday - Friday 8:30am - 4:30 pm. This role will be eligible for benefits.
- Will need to be available to work some nights and weekends
- All employees hired are strongly encouraged to be up to date with all vaccination and boosters against COVID‐19.
Wellesley College offers a wide variety of benefits programs and resources to its employees, including:
- Generous paid time off
- Resources to navigate student loan forgiveness
- Free use of the athletic/fitness facilities, including onsite fitness classes
- Free on-site parking in an enclosed parking garage
Worker Sub-Type
Fixed Term (Fixed Term) Time Type
Full time EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.
Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.
