Event Assistant

We are seeking a dynamic and enthusiastic individual to join our events team as an Entry-Level Event Assistant. As an integral part of our event planning and execution process, the successful candidate will contribute to the seamless organization of various events, ensuring they meet the highest standards of quality and professionalism. This entry-level position offers a unique opportunity for career growth in the exciting field of event management.

Responsibilities:

1. Event Logistics:

   • Assist in the coordination of event logistics, including venue selection, catering, transportation, and audio-visual requirements.
   • Support the setup and breakdown of event spaces, ensuring all equipment and materials are in place.

2. Vendor Coordination:

   • Liaise with vendors and suppliers to secure necessary services and products for events.
   • Assist in negotiating contracts and managing relationships with vendors to ensure cost-effective and high-quality services.

3. Guest Services:

   • Provide on-site support during events, ensuring a positive experience for attendees.
   • Assist with attendee registration, check-in, and inquiries.

4. Communication:

   • Collaborate with internal teams to gather and organize event details, ensuring clear and consistent communication.
   • Assist in the creation and distribution of event-related materials.

5. Administrative Support:

   • Provide administrative assistance, including data entry, filing, and document preparation.
   • Assist in maintaining event budgets and tracking expenses.

Qualifications:

• Strong organizational and time-management skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficient in Microsoft Office Suite and event management software.
• Willingness to work evenings and weekends as required by event schedules.
• Enthusiastic and positive attitude with a passion for the events industry.