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The Dean of Students Office (DOS) is the primary advocate and administrative liaison for Harvard Law students. It serves as a resource for information, guidance, and spirited focus on issues concerning student life at HLS. Working collaboratively with students and other administrative offices, DOS strives to create an inclusive community, as well as an environment where students are set up to achieve their goals at HLS and beyond. DOS’s portfolio includes, among other things, oversight of the Board of Student Advisers and residential advisors, as well as Harvard Law School’s Student Government. In addition, DOS is the epicenter of planning and execution for major events, including Orientation, Commencement, Ames Moot Court, and many other community-building and wellness-related engagements.
The Event and Operations Assistant plays a key role in helping to support the office and serve our students within a high-volume, service-oriented setting. In addition to performing a variety of administrative and support duties, this role will contribute heavily to the event operations of DOS. In this highly visible role, the incumbent will collaborate with diverse stakeholders – staff, students, occasional faculty, service providers (catering, custodial, media), vendors, and contractors, and assist with campus events and initiatives that strengthen the HLS community and support the interests of HLS community members.
Position Description
As an Event and Operations Assistant, you will:
- Assist with the planning and execution of Orientation, Commencement, and other Dean of Students Office events and programs, liaising with HLS’s Student Government and other student groups to provide event planning support, as applicable
- Request classroom, AV, catering, and other facilities and services on behalf of the Dean of Students Office
- Assist with the department’s bi-annual priority event request process
- Maintain inventory of event supplies and manage department storage area
- Organize and implement administrative systems and procedures necessary to perform support duties
- Occasionally act as backup for the office front desk, triaging a range of in-person, electronic, and telephone inquiries; and
- Execute other responsibilities as assigned
Basic Qualifications
Three or more years of experience in office administration, business environment and/or customer service or related field. Education beyond high school may count toward experience.
Additional Qualifications and Skills
We are looking for people who have/are:
- Flexible and resourceful. Energetic, motivated to learn, and curious about academia.
- Excellent interpersonal skills, as well as an ability to establish and promote good working relationships with colleagues, faculty, administrators, students, and vendors.
- Must be able to treat confidential information with a high level of discretion.
- Ability to work independently with minimal supervision, as well as collaboratively as part of a team, in a fast-paced, high-volume, dynamic environment.
- Highly organized. Able to balance multiple projects, prioritize work appropriately, and adapt easily to changing priorities.
- Initiative, sound judgment, and capacity to analyze problems and present solutions.
- Microsoft Office skills (Word, Outlook, Excel, SharePoint, Teams) and technical aptitude to learn new applications.
- Proficiency in EMS scheduling software and/or basic graphic design software, a plus
Physical Requirements
This position requires the ability to lift and carry heavy objects up to 30 pounds on a regular basis.
Additional Information
All offers to be made by HLS Human Resources.
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About Us
Benefits
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
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