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SalaryJob Title: Entry Level Event Assistant
Job Summary:
As an Entry Level Event Assistant, you will be an integral part of our event management team, assisting in the planning, coordination, and execution of various events. This position offers an exciting opportunity for individuals who are passionate about events, possess strong organizational skills, and thrive in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and eager to learn.
Responsibilities:
- Assist in the planning and coordination of events, including conferences, meetings, seminars, and social gatherings.
- Collaborate with the event management team to develop event concepts, themes, and timelines.
- Coordinate logistical aspects of events, such as venue selection, catering, audiovisual equipment, and transportation.
- Assist with vendor management, including negotiating contracts, securing services, and managing vendor relationships.
- Support marketing and promotional activities for events, including social media campaigns, email marketing, and printed materials.
- Provide on-site support during events, ensuring smooth execution and addressing any issues or concerns that may arise.
- Assist in managing event budgets, tracking expenses, and preparing financial reports.
- Coordinate with internal departments and external partners to ensure all event requirements are met.
- Assist with post-event evaluations, gathering feedback, and identifying areas for improvement.
- Perform administrative tasks as needed, including maintaining event databases, preparing materials, and responding to inquiries.
Job Requirements:
- Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
- Detail-oriented with a high level of accuracy in work.
- Proactive and resourceful problem solver, able to anticipate and address potential issues.
- Proficiency in Microsoft Office suite and event management software is desirable.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
