Education Administrative Assistant

Lasell Village is a unique life plan community with education at its heart, located on the beautiful campus of Lasell University in Newton. We are a caring and vibrant community home to more than 225 residents in independent living apartments, supported living studios, and a 5-star skilled nursing and rehabilitative facility.

The Education Administrative Assistant advances the work of the Lasell Village Education Department by supporting communication with residents and ensuring that each semester happens as scheduled. Critical requirements of this position include organizational skills, good interpersonal skills, and the ability to adapt to changes in programming. Quality customer service is a top priority for everyone at the Village.

This position is scheduled for 20 hours per week.

Benefits:

• A full complement of insurance benefits including health, dental, vision, and an Employee Assistance Program
• 3 weeks’ vacation to start, personal days, sick days and 10 paid holidays
• 403(b) plan with a generous 7.5% match after 1 year of employment
• Tuition reimbursement (free tuition at Lasell University for yourself or eligible dependents)
• Tuition reimbursement of $1000.00 per year at institutions outside Lasell University for staff
• Discounted lunch at our on-site Cafe
• Staff appreciation bonus 2x a year
• Public transportation reimbursement ($50 per month)
• Free parking
• Free ESL training (English as a second language)
• On-going training & development courses
• Amazing workplace culture of friendliness and teamwork

PRIMARY RESPONSIBILITIES:

· Oversees resident completion of yearly education reporting, including organizing forms, tracking responses, and resident support.

· Acts as primary coordinator for WorxHub room booking, scheduling events, approving others’ bookings, and identifying and resolving room-use conflicts.

· Creates and maintains accurate listings of events and programs on the community’s internal website.

· Operates semester course evaluations.

· Maintains organized department data and completes file organization projects as directed by Dean of Education.

· Supports good communication with residents regarding classes and programs, including creation of flyers and distribution of education and programming materials.

· Responds appropriately and in a timely manner to mail and electronic communications.

· Maintains confidentiality of residents’ records.

· Assists the Education Specialist with the smooth implementation of Village classes and events whether by Zoom, in-house closed-circuit TV, or in classroom settings.

· Sets up chairs and tables in classrooms to facilitate classes or programs.

. Other duties as assigned

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

. Minimum 2 years experience as an office assistant or related position

. Associates degree, Bachelor's degree a plus

JOB SKILLS:

· Thrive in a team environment and work well with others.

· Agility in Microsoft® Outlook, Word, Excel, Zoom®

Helpful to be familiar with PowerPoint, Adobe® Acrobat editing, Publisher®, Canvas by Instructure®

· Command of grammar, punctuation, spelling, and correct use of the English language.

· Excellent interpersonal, organizational, and English oral/written communication skills required.

· Must have the ability to handle multiple concurrent assignments.

· Ability to assess and resolve problems and/or redirect as appropriate.

· Initiative, creativity, resourcefulness, sense of humor, patience, and the ability to think independently are essential characteristics of the person in this position.

Lasell Village considers the health and safety of its residents, family members, and team members as its highest priorities. All offers of employment with Lasell are conditioned on completing and passing a background and drug test, participating in mandatory vaccine programs (e.g., Covid-19, Flu), participating in testing requirements (e.g. Covid-19, TB) and using designated PPE when required.
Lasell Village is committed to equal opportunity in every aspect of hiring and employment. Lasell proactively reviews its policies and practices to assure that decisions with respect to every dimension of employment are made without regard to age, color of skin, disability, gender expression and identity, genetic predisposition, marital status, national origin, race, ethnicity, religion, sex, sexual orientation, veteran’s status, status as a victim of domestic violence, and all other protected groups and classes under Federal and State Laws and executive orders.
We are proud to be listed as an Age-Friendly Certified Employer.

Job Type: Part-time

Pay: $23.00 - $25.00 per hour

Expected hours: 20 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 4 hour shift

Ability to Relocate:

• Auburndale, MA 02466: Relocate before starting work (Required)

Work Location: In person