Administrative Assistant Bilingual English/Portuguese Or Spanish

Administrative Assistant Position

Green Bird Landscape Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. To Work direct with the company CEO. Duties of the Administrative Assistant include providing support to our manager and employees and assisting with daily office needs. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Quickbooks, MS Office, and office equipment. If you have previous experience as a Secretary or Executive Administrative Assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office. It Must be, fluent in English, Portuguese, or Spanish.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients

Skills

• Proven experience as an Administrative Assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in Quickbooks, MS Office, Dropbox, and Outlook.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Administrative assistant or Secretary experience a plus
• It’s a must, fluency in (English, Portuguese, or Spanish)
• Previous experience in Landscape or Construction is a plus

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Harwich, MA 02645: Relocate before starting work (Required)

Work Location: In person