Middle School Administrative Assistant

Role: Provide Administrative Assistant Support to PrincipalReports To: Building PrincipalRequirements: Must Maintain Confidentiality and ProfessionalismProficient in Google Platform and MicrosoftAdministrative Assistant Experience Minimum Requirement: Associates Degree and/or 3-to-5 years Administrative Assistant ExperienceCommunicationPrepare and publish school publicationsOversee progress reports and report cards through School Brains (data gathering, distribution)Update and manage Weekly Event listing, and distribute appropriateGenerate and coordinate all written correspondence, plans, and data documents on behalf of NMSDaily Operations & PlanningAnswer all incoming telephone calls, route calls or deliver messages accordinglyAssist with building security by screening and signing in visitorsArrange for substitute teachers/paraprofessionals for pre-announced absencesProvide substitutes with day-of information needed for assignmentKeep Principal informed of daily events/incidents that occurAssist staff, students, parents in meeting school-related needs Works in conjunction with Attendance Secretary for daily attendanceTrack information for, and preparation of discipline lettersMaintain staff attendance records and submit to Central OfficeMaintain and update office files, forms, postings, etc.Distribute mailAnnual Operations & PlanningOversee first-day paperwork given to students (prepare for, collect from, and document/track )Enter student information into SchoolbrainsMake schedule changes as needed in SchoolbrainsMaintain class rosters Maintain master schedule, student class changes, and other associated tasks Assist with MCAS tasksPrepare the transfer of student recordsFinancial Compile budget request information for annual budgetGenerate and submit purchase ordersMonitor essential supply inventoriesMonitor student activity account as directedResponsible for management and reconciliation of P-Card (credit card)Input all information from student activity accounts into accounting programAssist with school fundraising activities, collection and accounting of proceeds Process and submit weekly payroll data to Payroll CoordinatorAs directed by the Principal, perform all other duties that fall within the scope of the position.