District: Administrative Assistant To The Curriculum & Instruction Department, Starting Immediately

Bargaining Unit/Classification: TCCAPSA / VII
Status: Hourly, Non-Exempt, Full-Year (250 work days + 10 paid holidays)

Report to: Executive Director of Special Education

TCCAPSA Master Agreement

TCCAPSA Benefits

This position is within the Curriculum & Instruction Department currently located at the Boardman Administration Building. The work week will be split approximately 30 hours of Special Education Department support and 10 hours of Curriculum & Instruction Department support.

Placement on the wage schedule is based on years of public school experience.

General Summary:

The Administrative Assistant to the Curriculum& Instruction Department coordinates the office activities and works under the supervision of the Executive Director of Special Education.

Duties and Responsibilities:

• Performs administrative tasks and duties related to the Curriculum & Instruction and Special Education department.
• Answers telephone, notifies appropriate department personnel of messages and performs similar duties involving contacts with district personnel.
• Prepares and types correspondence such as letters and memos, reports, forms, etc.
• Works directly with Northwest Education Services (NorthEd) to ensure placement of Early Childhood Special Education (1754 and 1755) students consistent with district enrollment practices.
• Schedules, prepares agendas, takes minutes, and coordinates meetings.
• Establishes, maintains and revises files.
• Opens, distributes or otherwise handles mail directed to the Curriculum & Instruction Department.
• Organizes and coordinates scheduling of personnel, facilities and equipment for in-services and other meetings.
• Compiles materials and information to respond to staff, parent and community requests.
• Creates purchase orders, orders, distributes and inventories materials for the Special Education Department and provides support to the Curriculum & Instruction Department for orders and distribution.
• Monitors and maintains the Special Education department budget and prepares budget reports as requested.
• Coordinates and distributes printing jobs for Curriculum & Instruction and Special Education Department.
• Prepares mileage reimbursements and payment requests for the Curriculum & Instruction and Special Education Department.
• Coordinates transportation for students who are ECSE, MICI, and for those who qualify for ESY.
• Performs other duties as assigned.

Education, Skills and Abilities Required:

• College degree and/or previous relevant work experience required.
• Advanced knowledge of computers and technology.
• Excellent organizational skills with emphasis on details and time management.
• Excellent public relations skills.
• Ability to deal with injuries.
• Knowledge of math and accounting principles.
• Analytical ability necessary to gather and interpret data.
• Demonstrates proficiency in spelling, grammar, and information technologies.
• Dependable, reliable, and protective of sensitive/confidential information.

Physical and Mental Requirements:

• Must be able to report on a regular and consistent basis.
• Maintain consistent and punctual attendance.
• Duties include frequent walking and physical activity, as well as use of hands and arms for signaling and light lifting/carrying. Must have the ability to move about the classroom/building and school property, including bending, pushing/pulling, lifting, twisting, climbing, stooping, or crouching to complete work-related tasks with and without students.
• The ability to listen and effectively orally communicate information and ideas to a diverse population.
• Ability to effectively discern information and formulate appropriate action(s).
• Ability to critically think and provide appropriate solutions.
• Ability to work effectively and efficiently.

Environmental Conditions:

Incumbents work in indoor environments with moderate to loud noise levels. Duties may be completed in cold and hot temperatures, including work on slippery and/or uneven surfaces. Work environment includes working around students, school equipment, and office equipment.

Work Schedules:

Must be available to report throughout the calendar year on a consistent basis.

Background Checks:

The individual selected for this position will be required to pass a criminal history background check.