Address
Form of workJOB SPECIFICATION
POSITION: Development Administrative Coordinator
DEPARTMENT: Great Hearts Arizona CMO Development
LOCATION: Great Hearts Arizona Home Office
REPORTS TO: Regional Director of Philanthropy
EEO Classification: Professionals
FLSA STATUS: Exempt
Organization Description
Great Hearts Academies is a nonprofit charter management organization (CMO) that operates classical preparatory K-12 public charter schools. Our academies cultivate the minds and hearts of students through the pursuit of truth, goodness and beauty.
We currently serve over 25,000 students in schools through Arizona, Louisiana, and Texas and are dedicated to serving new communities with our liberal arts model of public education and restoring excellence to American public education. We proudly prepare students for success at the best colleges and universities in the nation, but see our larger purpose as producing great-hearted graduates that are prepared to be intellectual, moral, and engaged citizens.
Great Hearts Academies' primary goal is to graduate thoughtful leaders of character who will contribute to a more philosophical, humane and just society. As our national network grows, we will offer this opportunity to more families and educate more great-hearted graduates, serving as a catalyst for reforming public education. Additional information can be found at http://www.greatheartsamerica.org/ .
Position Summary
The Development Administrative Coordinator will serve as the lead coordinator of all administrative tasks associated with various campaigns related to Major Gifts, Capital Projects, Special Events, Foundations and Corporate giving.
Duties & Responsibilities
Complete clerical and administrative activities included but not limited to:
• Coordinating of Development team member's calendars, donors and internal staff appointments.
• Assists with event planning such as meeting agenda's, venue coordination, invitation mailings, donor social communications.
• Complete data entry with accuracy, efficiency and precision.
• Preparing/Printing of formal thank you letters to donors.
• Preparing meeting packets and supporting documents for Development team members.
• Calling donors and responding on behalf of Development team members when necessary.
• Managing volunteers, silent auction, and other activities for annual special event (Gala)
• Update tracking and reporting spreadsheets when necessary.
• Implement occasional stewardship actions of Major Gift donors.
• Occasional donor and prospective donor research.
• Copying/scanning/mailings and updating department errands.
• Other duties as assigned.
Qualifications, Competencies & Strengths
Education/Certification: Experience in an administrative role, preferably with a development/fundraising organization.
Experience: One year of administrative or non-profit support experience.
Special Skills:
• Experience and working knowledge of Raiser's Edge Software
• Excellent organization, communication, and computer skills (MS Word, Excel, PowerPoint, Outlook, Constant Contact).
• Superior written and verbal communication skills; oriented towards detail, thoroughness and accuracy.
• Self-starter with the ability to work in a fast-paced and deadline-oriented environment.
• Experience working with and maintaining confidential information.
• Coordination of schedule with donors and major gifts team.
Additional Requirements
Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety fingerprint clearance card.
Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.
Travel required: Occasional errands as it pertains to the coordination of the Major Gifts team needs.
This description reflects management's assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.
Great Hearts Academies is an Equal Opportunity Employer.
POSITION: Development Administrative Coordinator
DEPARTMENT: Great Hearts Arizona CMO Development
LOCATION: Great Hearts Arizona Home Office
REPORTS TO: Regional Director of Philanthropy
EEO Classification: Professionals
FLSA STATUS: Exempt
Organization Description
Great Hearts Academies is a nonprofit charter management organization (CMO) that operates classical preparatory K-12 public charter schools. Our academies cultivate the minds and hearts of students through the pursuit of truth, goodness and beauty.
We currently serve over 25,000 students in schools through Arizona, Louisiana, and Texas and are dedicated to serving new communities with our liberal arts model of public education and restoring excellence to American public education. We proudly prepare students for success at the best colleges and universities in the nation, but see our larger purpose as producing great-hearted graduates that are prepared to be intellectual, moral, and engaged citizens.
Great Hearts Academies' primary goal is to graduate thoughtful leaders of character who will contribute to a more philosophical, humane and just society. As our national network grows, we will offer this opportunity to more families and educate more great-hearted graduates, serving as a catalyst for reforming public education. Additional information can be found at http://www.greatheartsamerica.org/ .
Position Summary
The Development Administrative Coordinator will serve as the lead coordinator of all administrative tasks associated with various campaigns related to Major Gifts, Capital Projects, Special Events, Foundations and Corporate giving.
Duties & Responsibilities
Complete clerical and administrative activities included but not limited to:
• Coordinating of Development team member's calendars, donors and internal staff appointments.
• Assists with event planning such as meeting agenda's, venue coordination, invitation mailings, donor social communications.
• Complete data entry with accuracy, efficiency and precision.
• Preparing/Printing of formal thank you letters to donors.
• Preparing meeting packets and supporting documents for Development team members.
• Calling donors and responding on behalf of Development team members when necessary.
• Managing volunteers, silent auction, and other activities for annual special event (Gala)
• Update tracking and reporting spreadsheets when necessary.
• Implement occasional stewardship actions of Major Gift donors.
• Occasional donor and prospective donor research.
• Copying/scanning/mailings and updating department errands.
• Other duties as assigned.
Qualifications, Competencies & Strengths
Education/Certification: Experience in an administrative role, preferably with a development/fundraising organization.
Experience: One year of administrative or non-profit support experience.
Special Skills:
• Experience and working knowledge of Raiser's Edge Software
• Excellent organization, communication, and computer skills (MS Word, Excel, PowerPoint, Outlook, Constant Contact).
• Superior written and verbal communication skills; oriented towards detail, thoroughness and accuracy.
• Self-starter with the ability to work in a fast-paced and deadline-oriented environment.
• Experience working with and maintaining confidential information.
• Coordination of schedule with donors and major gifts team.
Additional Requirements
Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety fingerprint clearance card.
Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.
Travel required: Occasional errands as it pertains to the coordination of the Major Gifts team needs.
This description reflects management's assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.
Great Hearts Academies is an Equal Opportunity Employer.
