Deli Sales Admin Assistant

Overview:

Charlie’s Produce - Who We Are

Charlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, and we are growing. The secret to our success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth. Charlie’s was founded in quality, and we are proud that it is still our focus.

With a team of dedicated people who are passionate about food, supply chain, and their community we are looking for like minded individuals to help further our goal to enhance our communities through quality produce.

What we offer:

• An amazing company culture!
• Medical/Dental/Vision on the first of the month following hire.
• ESOP (Profit Sharing) and 401(k).
• Paid vacations, paid holidays.
• Pre-tax commuter benefits, and onsite parking.
• Coverage under State Sick Leave.
• 100% Prepaid College Tuition for employees and their dependents.
• Employee assistance program (EAP).

Additional Compensation Details:

• $25 to $28 per hourDependent on Experience 
• Potential 90-day performance-based raise
• Yearly review with possibility of increase based on performance and tenure

Job Summary:  

Responsible for turns purchasing of assigned fresh prepared and packaged items using existing procedures and tools. Responsible for purchase order accuracy, including correct items and costs. Responsible for inventory management of assigned items using provided and/or self generated inventory counts. Achieves or exceeds budgeted service level and spoilage. Helps to identify and reconcile inventory discrepancies. Approves received purchase orders for vendor payment. Coordinates activities with other buyers under the direction of the Deli Sales manager.

Essential Duties and Responsibilities:

• Provides administrative support to Retail Deli sales team.
• Confirms purchase orders for receiving accuracies and on-time deliveries, daily inventory adjustments and pulling key reports for the department.
• Assist with SKU rationalization and new item set up.
• Keeps all spec sheets up to date.
• Timely communication of potential inventory issues to Sales.
• Checks for returns, customer shorts, and leftover product and works with sales team to address solutions.
• Coordinates with Third Party Vendors and other divisions on product development and pricing.
• Monitors and manages vendor performance.
• Support established logistical procedures to facilitate product arrival.
• Understanding of how products are ordered, received, slotted, picked, and transported.
• Works closely with sales team, transportation team, and warehouse teams.
• Vender account responsibilities as assigned, such as onboarding new vendors and maintaining vendor relations.
• Courteously receiving sales requests for price quotations, sample requests, purchase orders, order changes or adjustments, and cancellations.
• Screen invoices to ensure accuracy and make any necessary corrections.
• Assist Deli Sales Manager with customer’s needs, administrative tasks, and special projects as assigned.
• Maintain professional relationships with vendors and fellow employees.
• All employees are responsible for food safety and are expected to notify the appropriate manager, supervisor, or key personnel if they witness any compromise to food safety or food quality.

Peripheral Duties:  Other tasks and special projects as assigned by the department manager.

Desired Minimum Qualifications:

• Education requirements: High School preferred
• Retail or wholesale experience in produce industry preferred
• At least 1 year Purchasing and/ or Sales administrative experience desired but not required.
• Computer competency, including Excel, Word, & Outlook as well as 10 Key
• Knowledge of Power Enterprise a plus
• Effective interpersonal skills.
• Able to multi-task and work well under pressure.
• Be able to set priorities, meet deadlines, and able to accomplish team objectives.
• Strong math & writing skills required to quickly multiply & add cases/pallets & calculate product cost, market and margin.

Hear from Charlie's employees

Supplemental Information

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Charlie's Produce is an Equal Opportunity Employer