Culture And Development Assistant - Hrca 1

Salary: $3,075.00 - $4,072.00 Monthly
Location : Spokane, WA
Job Type: Classified
Job Number: 20244145
Department: DIST Administration
Opening Date: 01/19/2024
Closing Date: 2/5/2024 4:00 PM Pacific
DESCRIPTION
Starting salary for this position is: $3,075 (Monthly).
Employees starting at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. If an employee starting at anything higher than the entry step of the range, will have salary step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.
Community Colleges of Spokane (CCS) District Equity Statement
CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.
Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of HR Consultant Assistant 1 in the District Administration Division.
JOB SUMMARY
Under general supervision of the Chief Culture and Development Officer, this position performs technical and paraprofessional human resources duties that support Community Colleges of Spokane (CCS) employee development and training programs, faculty tenure review, and other department operations and initiatives overseen by the Culture and Development Office.
This is an in-training position that allows for growth in the Human Resources Consultant Assistant (HRCA) series. The series will progress from an HRCA 1 to HRCA 2 after demonstrated abilities and competencies throughout the HR Office.
This is a project position with an anticipated end date of 1/31/2027.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Support employee development and training programs including CCS' leadership, management, and employee development programs offered through the Culture and Development Office, CCS' Equity, Diversity, Inclusion, and Anti-Racism (EDI-AR) training program, and risk management training.
  • Provide technical support and logistics (scheduling, room preparation, arranging for presentation technology). *
  • Provide in-person and online program support. *
  • Track attendance and issue certifications. *
  • Coordinate with HR learning management software (LMS) staff to ensure accurate training records. *

Support faculty tenure review processes.

• Coordinate records management for the faculty tenure review process. *
• Maintain timelines, build tenure files, gather materials, and request missing documentation. *
• Escalate issues to the attention of the Associate Chief. *
• Issue final copies to the committee chair and probationary faculty member. *
• Prepare board of trustees' agenda tabs and process and issue notices of tenure decisions. *
• Process files for retention. *

Support executive recruitments.

• Coordinate executive recruitment committee meeting logistics. *
• Take notes of stakeholder input and committee deliberations/decisions. *
• Assist with processing application materials. *
• Build a record retention file and gather all screening materials. *
• Arrange for candidate travel and hotel stay. *
• Draft correspondence to candidates. *

Support Culture and Development Office operations and initiatives.

• Assist with the Central Administration Search Advocate program training logistics. *
• Maintain a list of qualified search advocates within Central Administration and provide advocates upon request to employing officials. *
• Provide technical and paraprofessional support for strategic initiatives undertaken by the Culture and Development Office. *

Model professional decorum and mutual respect in all personal interactions. *

Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *

Support and advance the CCS strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.
COMPETENCIES & OTHER REQUIREMENTS
COMPETENCIES

• Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Optimizes Work Processes: Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Ensures Accountability: Ability to hold self and others accountable to meet commitments.
• Drives Results: Consistently achieves results, even under tough circumstances.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Values Differences: Recognizes the value that different perspectives and cultures bring to an organization.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust: Gains the confidence and trust of others through honesty, integrity, and authenticity.
• Demonstrates Self-Awareness: Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
• Self-Development: Actively seeks new ways to grow and be challenged using both formal and informal development channels.
• Nimble Learning: Actively learns through experimentation when tackling new problems, using both successes and failures as learning fodder.
• Situational Adaptability: Adapts approach and demeanor in real time to match the shifting demands of different situations.

MINIMUM QUALIFICATIONS

• High school degree, GED or equivalent.
• Ability to use discretion and maintain confidentiality with sensitive materials.
• Ability to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines.
• Proficiency with computers and software programs (e.g., Microsoft Office Suite, Zoom, etc.).
• Ability to express ideas and information positively and effectively via interpersonal, oral and written communication channels.
• Willingness and ability to work collaboratively in a team environment.
• Proficiency with general office equipment (i.e., multi-line phones, fax, copy machine, etc.).

DESIRED QUALIFICATIONS

• Office or customer service related experience.
• Knowledge of applicable HR laws, rules, and regulations.
• Experience in a state agency, higher education, or union environment.
• Associate degree or higher from an accredited institution.
• Ability to compile and analyze data and prepare brief and concise reports utilizing information processing technology and software.
• Ability to work independently in making sound decisions regarding work processes and deliverables.

CONDITIONS/TERMS OF EMPLOYMENT
TOTAL COMPENSATION WITH BENEFITS: $52,574 - $73,481
Total compensation is an estimate based upon adding the following amounts together:

• Base compensation of $36,900 - $66,057, plus
• Current employer-paid health and related benefit contribution rates, plus
• Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
PHYSICAL REQUIREMENTS

• Work is performed in a semi-open office setting with frequent interruptions and background noise.
• Work is sedentary.
• Frequent use of computers.
• Work directly with clients.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-months, 40-hours week).
• 6 month probationary period.
• This position is overtime eligible.
• Criminal background check is required.

REQUIRED APPLICATION MATERIALS
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• CCS online application. *
• Cover letter addressing your qualifications relevant to the responsibilities of this position. *
• Resume. *
• References - the names, addresses, and phone numbers of three professional references. *
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.
If you require an accommodation during the application or interview process, please contact HR at
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.
Direct all inquiries or grievances regarding access and Title IX or ADA to:
Amy McCoy | Chief Compliance Officer
Title IX and ADA Coordinator
Community Colleges of Spokane
2917 W. Whistalks Way, MS 3027
Spokane, WA. 99224-5288
Direct all inquiries regarding equal opportunity compliance and/or grievances to:
Greg Stevens | Chief Strategy and Administration Officer
Community Colleges of Spokane
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
Native Land Acknowledgement
We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.
We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.
Medical, dental, life and long term disability insurance benefits are provided as currently administered under ; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.)
01
Do you have a high school degree, GED or equivalent?

• Yes
• No

02
Do you have the ability or experience to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines?

• Yes
• No

03
Briefly explain your willingness and ability to work collaboratively in a team environment.
Required Question