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SalaryABOUT THE POSITION
YOUR FUTURE BEGINS HERE!
As the Court Clerk II, you will:
- Manages the courtroom in an efficient manner; supports judicial officers in the courtroom during court proceedings; operates the Jefferson Audio Video System (JAVS) to record hearings; pulls court files and reviews for completeness; keeps a daily log of court proceedings; assists in preparing legal orders, sentencing documents, judges notes and paperwork.
- Reviews and maintains the accuracy of the court calendar, sets court dates and sends notices to the appropriate parties.
- Enters accurate data into an automated information system, creates and updates cases, processes records, locates and retrieves files or documents, and performs routine file maintenance.
- Responsible for the timely and accurate processing of files, paperwork, documents, and records necessary for arraignments, jail releases, bonds, warrants, orders of protection and injunctions against harassment.
- Receipts, reconciles, and verifies payments and bond monies; prepares financial reports; processes payments of various tender types and from multiple sources; establishes payment plans; monitors payment records; and performs mathematical calculations with speed and accuracy.
- Prepares, proofreads, and submits routine court correspondence, reports, records, documents and files.
- Tracks and monitors compliance with court orders and performs the appropriate follow up procedures.
- Provides customer service; responds to inquiries made in person and by phone; researches information and clarifies questions.
- May prepare and process marriage license applications, if deputized by the Clerk of the Superior Court.
- Maintains confidentiality of court proceedings, files, and documents.
- Performs other duties as assigned.
IDEAL CANDIDATE
Possess knowledge of:
- Applicable laws, regulations, statutes, ordinances, policies, and procedures (Federal/State/City).
- Principles and procedures of legal record keeping and reporting.
- Applications of automated information systems.
- Standard office practices, procedures, and equipment.
- Basic math and arithmetic functions.
- Cash handling and processing.
- Court policies and procedures.
- Principles and practices of communication.
Have the ability to:
- Review and interpret documents regulations, legal documents, operating instructions and procedure manuals.
- Communicate effectively both orally and in writing.
- Work under pressure in a dynamic environment with changing demands and priorities.
- Interpret and apply legal terminology and court policies, processes and procedures.
- Coordinate and prioritize multiple tasks and activities.
- Provide access to the court and customer service in a professional manner.
- Use automated information systems to produce documents and maintain databases.
- Maintain records and filing systems.
- Establish and maintain effective working relationships with others.
MINIMUM REQUIREMENTS
REQUIRED:
- Residency in the United States and within 25 miles of the City of San Luis, Arizona
- High School Diploma or GED; and
- Three (3) years’ experience in a Court or similar environment including one (1) year as Clerk I, preferred, OR
- Any equivalent combination of experience, education and training which provides the knowledge, skills, and ability to perform this work.
- A valid Arizona driver license at the time of appointment
- Be deputized by the Clerk of the Superior Court to issue marriage licenses.
- Arizona Committee of Judicial Education and Training (COJET) yearly accreditation
DESIRED/PREFERRED:
- Bilingual in Spanish
- San Luis residency
SUPPLEMENTAL INFORMATION
The City of San Luis is committed to Professional Growth and Career Development
Applications received will be reviewed every Friday until filled.
Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process.
Current employees may be given preferred consideration if they meet the position's minimum requirements.
