Coordinator, Project Management

SUMMARY DESCRIPTION

The Project Management Coordinator will support our Project Management team in planning, executing, and monitoring various projects. The ideal candidate will be highly organized, possess excellent communication skills, and have a strong understanding of Project Management methodologies. This role offers an exciting opportunity to work on diverse projects and collaborate with cross-functional teams to achieve project goals.

PERFORMANCE EXPECTATIONS

• Assist project managers in maintaining project plans, schedules, and budgets.
• Coordinate project activities, resources, and stakeholders to ensure timely and efficient project execution.
• Track project progress and update project documentation, including status reports, meeting minutes, and action items.
• Assist in the development and maintenance of Project Management tools, templates, and processes.
• Maintain collaborative project tools that communicate project updates, milestones, and risks to stakeholders and team members.
• Facilitate meetings, workshops, and discussions to gather requirements, resolve issues, and make decisions.
• Support the identification and mitigation of project risks and issues.
• Collaborate with cross-functional teams to ensure alignment and integration of project activities.
• Conduct research and analysis to support decision-making and problem-solving.
• Provide administrative support to the Project Management team as needed.
• Qualifications:

Qualifications:

• Bachelor's degree in business administration, Project Management, or related field.
• Proven experience in project coordination or Project Management support role.
• Understanding of Project Management methodologies and best practices.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Exceptional communication skills, both written and verbal, with the ability to effectively communicate with stakeholders at all levels.
• Proficiency in Project Management software (e.g., Microsoft Project, Monday, etc.) and Microsoft 365 Office suite.
• Detail-oriented mindset with a focus on accuracy and quality.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to addressing challenges.
• PMP certification or relevant Project Management certification is a plus.

DIMENSIONS, TASKS AND ESSENTIAL FUNCTIONS

Responsibilities include facilitating Program and Project Managers with projects to achieve all Initiative Objectives and Launch Decision Criteria. Monitor project timelines to identify risks or actions required to meet project timelines. Coordinate project timelines to help multifunctional work stays on track and delivers the project (Time, scope and cost). Ensure Change Management, Risk Management, and PACE are followed.

AUTHORITY

This position reports to the Purchasing Manager.

SUPERVISORY RESPONSIBILITY

This position is not a managerial role and does not have any supervisory responsibilities.

CLASSIFICATION

This is a full-time non-exempt role.

EDUCATION

• High School diploma

• Bachelor's degree in business administration, Project Management, or related field.

WORK EXPERIENCE

• At least five years of experience is required in Purchasing and/or buying position, preferably public sector, with specific experience in the preparation of highly technical and/or complex solicitation.
• Purchasing Order placement and management in a ERP system. Sage X3 a plus.
• Excel skills that allow data organization, action planning, and collaborative communication.

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SPECIAL DEMANDS

Office environment. Communicate by telephone, e-mail, and in-person discussions with a high level of inter department contact. Works closely and positively with all staff members. Nearly always work indoors. May on occasion be exposed to loud sounds and distracting noise levels. Repeat the same mental activities. Must meet daily and weekly schedules. A standard 40-hour week is required.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position may requires the employee to occasionally lift office products and supplies, up to 20 pounds.