Address
Form of workSummary:
Responsible for the coordination and procurement of pharmaceuticals and supplies for Pharmacy Services. Contributes to consistently achieving the established service levels with the goal of providing high quality, efficient, and cost effective service.
Detailed responsibilities:
Prepares and verifies specifications for purchase orders for pharmaceuticals and related pharmacy supplies. Follows up on outstanding orders, provides departments with back order and product shortage information, and works closely with pharmacy and sourcing leadership to seek alternative products or sources.
Analyzes Pharmacy Inventory usage history, to determine stocking and ordering requirements. Actively coordinates product rotation and inventory requirements based on objective product utilization data.
Analyzes inventory movement, makes inventory rotations and recommendations for PAR levels. Reviews expired inventory reports, identifies trends and makes recommendations to leadership for improved Inventory Management.
Maintains and complies with approved vendors list for all routine purchases. Collaborates with corporate Supply Chain for any purchasing needs with established vendors and contracts.
Assures compliance with the district s Procurement policies and procedures, contracts and vendor.
Serves as an initial point of contact regarding inventory, invoice and vendor inquiries. Resolves issues within scope of authority or escalates issues to appropriate resource. Reviews purchase requests, ensuring automated and manual requisitions are complete, with accurate information to facilitate error free procure to payment process. Resolves discrepancies with Accounts Payable. Serves as a liaison between accounts payable and receiving departments on invoice and receipt discrepancies as required, in order to follow the PO to completion Assures all orders have proper authorization, complete supporting documentation, using appropriate/approved vendors, account numbers, price, unit of measure, service description and delivery information. Assures the delivery and communication to customers is coordinated. Routinely communicates with suppliers to validate information and finalize transactions accurately. Maintains customers updated regarding their orders. Ensures all purchase orders are brought to completion. Coordinates product returns and product recalls. Follows the return process through completion.
Coordinates and manage on site auto split and manual 340B/GPO/WAC purchases. Works directly with 340B team to maximize 340B program, pursue strategic buys and ensure program compliance during purchasing.
Confirms vendor acknowledgements of purchase orders the same day of placement to verify price, unit of measure, catalog information and delivery information, taking necessary corrective action the same day, and notifying internal customers immediately of critical backorders. Consults catalogs and works with vendors to obtain pricing/availability information.
Coordinates and collaborates with Pharmacy Strategic Sourcing for products, services and strategic and alternative buys.
Supports product conversion activities and process.
Utilize software to optimize inventory PAR levels to monitor and maintain inventory, maximize inventory turns by planning and forecasting purchasing needs, minimize and manage slow movers, and manage aged, excess, obsolescence, backorders, and shrinkage and coordinates pharmaceutical returns and credits.
Participates in professional growth and development education programs, reading literature, attending in-services, meetings and workshops. Participates in scheduled meetings with Strategic Sourcing and pharmacy leadership.
Analyze and identify drug cost opportunities related to drug margins and contractual agreements, where applicable.
Works directly with finance and analysts to provide ongoing and end of month accruals, inventory counts, cross charges, invoice coding, and financial performance reports for the department.
Competencies and skills:
Essential:
STANDARDS OF BEHAVIOR: Acts in a manner that supports the standards of communication, respect, privacy, and teamwork by demonstrating a commitment to professional and ethical conduct.
CUSTOMER SERVICE: Demonstrates commitment to service excellence by promptly addressing internal/external customer issues/requests, resolving concerns while maintaining a professional image and behavior to build and enhance the patient/family/customer experience.
ACCOUNTABILITY: Accepts ownership of job roles and specific assignments/goals; works independently, takes responsibility for own actions; admits mistakes and judgment errors; and accepts constructive feedback. Connects personal work results to the accomplishment of team and organizational goals.
RESPONDING TO CHANGE: Accepts change and adapts in a positive and productive manner; handles unexpected situations and changes in direction calmly and with confidence. Views new assignments and job responsibilities as an opportunity for growth.
ACCOUNTS RECEIVABLE FOLLOW-UP: Resolves denials of payment and incorrect payments from insurance carriers.
MEDICATION SAFETY - PHARM INVENTORY: Utilizes processes and techniques to promote medication safety.
PHARMACY AUTOMATION SYSTEMS & EQUIPMENT (340B): Maintains and supports pharmacy automation, information systems, and related equipment.
PHARMACY SUPPLY MAINTENANCE - BUY: Maintains adequate stock of medication and supplies for the pharmacy department.
PROCUREMENT/PHARMACY: Interfaces with internal customers and external suppliers to acquire/purchase materials and services.
ACCURACY: Completes work assignments within established quality and/or quantity standards.
PROBLEM SOLVING: Ability to identify, analyze and effectively solve problems.
PATIENT AND FAMILY CENTERED CARE: "Provides Patient and Family Centered Care to patients, families, visitors and internal customers"
AUDITS - THIRD PARTY: Utilizes knowledge of healthcare industry audit processes conducted by external organizations or agencies to improve quality of service.
Education:
Essential:
High School Diploma or Equivalent
Credentials:
Essential:
Certified Pharmacy Technician
Registered Pharmacy Technician - FL
Education equivalent experience:
Essential:
High School Diploma or Equivalent
Other information:
Complexity of Work: This role requires critical thinking skills, effective communication, decisive judgment, and the ability to build and foster positive relationships. The incumbent must be able to communicate processes to others and take appropriate action when required.
Required Work Experience: Required Work Experience: Minimum of 2 years of experience in Pharmacy; Knowledge in Microsoft Office Suite, especially MS Excel; Knowledge of standard purchasing procedures and practices; Excellent communication skills both written and verbal; Must have strong organizational skills and ability to multitask; Strong problem solving skills; Must be able establish and maintain effective working relationships; Time management skills; Must be able to work in team setting; 2 years in Inventory Management.
Working conditions:
Essential:
Bending and Stooping 80.00%
Climbing 40.00%
Keyboard Entry 80.00%
Kneeling 40.00%
Lifting or Carrying 0 - 25 lbs Non-Patient 80.00%
Lifting or Carrying 25.01 lbs - 75 lbs Non-Patient 60.00%
Pushing or Pulling 26 - 75 lbs Non-Patient 60.00%
Pushing or Pulling > 75 lbs Non-Patient 40.00%
Reaching 80.00%
Repetitive Movement Hand/Arm 80.00%
Running 60.00%
Sitting 80.00%
Squatting 80.00%
Standing 80.00%
Walking 80.00%
Audible Speech 80.00%
Hearing Acuity 80.00%
Smelling Acuity 60.00%
Depth Perception 80.00%
Distinguish Color 80.00%
Seeing - Far 80.00%
Seeing - Near 80.00%
Bio hazardous Waste 40.00%
Biological Hazards - Respiratory 40.00%
Biological Hazards - Skin or Ingestion 40.00%
Blood and/or Bodily Fluids 60.00%
Communicable Diseases and/or Pathogens 40.00%
Cytotoxic Chemicals 80.00%
Dust 80.00%
Gas/Vapors/Fumes 60.00%
Hazardous Chemicals 80.00%
Hazardous Medication 80.00%
Latex 80.00%
Computer Monitor 80.00%
Domestic Animals 40.00%
Fire Risk 40.00%
Heating Devices 60.00%
Magnetic Fields 60.00%
Potential Electric Shock 40.00%
Wet or Slippery Surfaces 60.00%
Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.
