Senior Manager Inventory Control & Accounts Payable

Responsible for the accuracy, integrity and timely processing of invoices including expenses and merchandising by the Accounts Payable team.  Resolves merchandise and expense vendor issues and makes certain that inventory information is successfully interfaced and recorded from the inventory sub-ledger to the general ledger. Overseeing the efficient operations of the Inventory Control Department, timely and accurate submission of Physical and Cycle Count Inventories, Aged Inventory reporting and forecasting as well as timely and accurate reconciliation of Consignment vendor reconciliations. Managing the GL accounts for both Inventory and AP balances.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Accounts Payable:

• Oversee and support the AP Manager/team and ensure that all suppliers/vendors are paid within agreed upon terms after confirming that we have received merchandise
• Provide direction and support to solve discrepancies, performing research and following up to ensure resolution of any pending issues
• Develop processes and procedures enhancements for preparing accurate documentation to facilitate the transmission of payments
• Management of Accounts Payable month end closing process, account reconciliation and support to General Ledger, also responsible for internal and external audit requirements
• Play an important role in the implementation of improved controls to reduce risks
• Perform Accounts Payable related analysis as requested by management
• Ongoing reporting on Account Payables KPI’s
• Cross departmental collaboration to ensure favorable payment terms are negotiated and subsequent reporting on DPO
• Working closely with the Treasury Manager to ensure accurate cash forecasting
• Identify efficiencies and improvements to existing processes

Inventory Control Management:

• Employ standards, metrics and procedures that maximize inventory management efficiency
• Assist with inventory planning, scheduling, forecasting, and control operations
• Implements policies, objectives, and initiatives for the Inventory Control team
• Employs standards, metrics, and procedures that maximize inventory management efficiency
• Implements Inventory tools and systems for tracking, analysis, auditing, and reporting
• Collaborates with cross-functional teams and stakeholders to identify and prioritize initiatives to optimize inventory capabilities and develop best inventory management practices
• Analyze financial results vs prior period/year and vs budget and prepare quarterly fluctuation reports or external auditors
• Manage Aged Inventory standards and subsequent reporting
• Provide direction and support to the Inventory Control Department to ensure Physical Inventories of Gift Shops and the warehouse are scheduled, executed, and reconciled in a timely, accurate manner
• Oversee the reconciliation of Consignment vendor accounts in accordance with the agreement
• Required reporting of Inventory items to Insurance Carriers
• Ensure Inventory and AP GL accounts are reconciled accordingly and balances represent correct and up to date balances     

Technical:

• Play an important role in the implementation of improved controls to reduce risks in related areas
• Keep up to date on current research and emerging trends and issues
• Advise management of impact on business
• Draft new accounting policies, controller’s memos and other internal accounting procedure moms
• Provide guidance on technical accounting issues

QUALIFICATIONS:

Education and Experience:

• BBA in Finance or Accounting
• CPA required and Big 4 experience is highly desirable
• 3-5 years of public accounting with a strong understanding of internal controls and financial reporting processes. Good working knowledge of SEC, FASB pronouncements and other GAAP
• At least 3-5 years of experience in inventory management including at least three years’ experience managing, coaching, and developing staff
• Experience in retail environment highly preferred
• Sales and inventory analysis experience

• CPA Required

Knowledge, Skills & Abilities:

• Attention to detail to prepare and oversee schedules in support of financial reporting
• Exceptional written and oral communication skills
• Highly self-motivated and directed
• Keen attention to detail
• Proven analytical and problem-solving abilities.
• Ability to effectively prioritize and execute tasks in a high-pace environment
• Discretion and confidentiality regarding sensitive information
• Ability to coordinate between various departments
• Exceptional interpersonal skills, with a focus on rapport-building, listening and questioning skills
• Ability to take initiative in implementing goals, utilizing analytical skills and possesses adaptability to change
• Ability to disaggregate, analyze, and reconcile consolidated financial data in an accurate and timely manner
• Thorough understanding of US GAAP
• Proficiency with Microsoft Office
• Strong documentation skills

Decision Making: 

• Makes operating decisions and takes action for a department/project/initiative. Actively participates in strategy development. Very broad guidance from management. Requires high level of problem solving ability based on complex nature of problems.

Travel Requirements:

•  10% less travel required

Key Competencies:

• Customer Service
• Relationship Management
• Business Acumen
• Drive for Results
• Self-Development
• Courage
• Problem Solving
• Communicating Effectively
• Teamwork and Collaboration

Other:
Position Type/Expected Hours of Work
Some flexibility in hours is permitted, employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m. Monday – Friday and must work 30 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

Physical Demands:
Office environment with frequent sitting, walking and standing, occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand and finger coordination enabling use of office machinery. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Oral and auditory enabling interpersonal communication as well as communication automated devise such as the telephone.

At Starboard Cruise Services and Onboard Media curating a vibrant world can only be accomplished by vibrant and diverse teams. We are committed to nurturing a workplace where you can feel safe to show up authentically and thrive while being uniquely you. Our North Star guides us to deliver equal employment opportunities for all individuals and to providing employees with an equitable work environment free of discrimination and harassment. We also aim to extend this commitment to the partners we work with and the guests we serve. We are constantly listening, learning, and evolving to deliver on these promises.

We believe our differences make us stronger and are curious to see you leverage your lived experiences to strengthen our team, our culture and your career. At Starboard Cruise Services and Onboard Media we take action so that no one is discriminated against because of their differences, such as age, disability (physical, mental or sensory), ethnicity, gender, gender identity and expression, religion, sexual orientation, military/veteran status, genetic information, family care status or any other basis protected by federal, state or local laws. All employment decisions will be made based on business needs, job requirements and individual qualifications.

So come onboard with us and celebrate a culture that attracts top talent with shared values and forms the foundation for a great place to work.