Coordinator, Facilities, Safety And Compliance

Job Title: Coordinator, Facilities, Safety and Compliance

Department:Ballpark Operations

Reports To:Director, Facilities

Status:Nonexempt

Primary Objective:Responsible for supporting the Facilities Department within Ballpark Operations to greater effectiveness by utilizing and implementing systems, procedures, department policies, ensuring compliance, and completing administrative projects.
Essential Functions:

• Provide moderately complex administrative support to management staff, serving as a department coordinator to Facilities and Construction and Planning.
• Act as a primary Administrator, onsite expert and trainer for the organization's CMMS.
• Track departmental purchase orders and monitors departmental supply inventory.
• Assist Director in implementing developed organizational safety processes
• Assist Director in the monitoring and maintaining building compliance in the areas of vertical transportation, fire monitoring and suppression, and other systems as requested
• Develop and assist with editing written departmental communications and performs required departmental reporting.
• Prepare game day communication from Ballpark Operations and Human Resources to Facilities.
• Provide support with budget preparation and records control. Balances, codes and classifies budget statements, department credit cards and expense reports.
• Track and analyze game and event costs, breaking down per game statistics and budgeted costs versus actual costs.
• Perform general office duties such as filing and supply orders and inventory.
• Operate office equipment (computer, copies, laminator, etc.)
• Assist with and facilitate use of Construction and Planning systems.
• Serve as a backup point-of-contact for third-party vendors and contractors.
• Evening, weekend, and holiday work may be required.
• Will perform other duties as assigned.

Education and Experience:

• Bachelor's degree in business administration, hospitality management, or related field required. Equivalent, relevant work experience may be considered in lieu of formal education if approved by management.
• A minimum of one (1) year of experience, administrative or clerical experience in an office setting is preferred.
  

Competencies,Knowledge, Skills and Abilities (KSA's):

• Proficient in Microsoft Office (Word, Excel, Outlook,PowerPoint).
• Competent in required job skills and knowledge. Completes work assignments thoroughly and completely in an accurate, and prompt. Identifies and corrects errors. Is careful, alert and accurate, paying attention to details of the job.
• Makes decisions and takes actions that contribute to exceptional experiences for guests.

• Authentic and Aware: Exemplifies the highest standards of professionalism and ethics, demonstrating a dedication to doing the right thing and treating everyone with respect. Is self-aware and open to feedback, ability to speak the truth with a positive intent, foster a culture of honesty and builds trust with the team. Commitment to the organization's mission is evident in both words and actions, aligned to actively contribute to the fulfillment of organizational goals.
• Communicate and Collaborate: Values others and their views, actively engaging and partnering with team members. Seeks clarity and shares information transparently, fostering a collaborative environment while influencing others and aligning support. Excels in seeking out and leveraging the right resources, engaging in teamwork with a positive and productive approach. Whether verbally or in writing, communicates in a clear and constructive manner, contributing to an engaged and efficient workplace.
• Execute with Purpose: Takes action and demonstrates accountability, leading with a sense of urgency and dedication to achieving results. Sets and meets challenging expectations for themselves and others, making timely, data-driven decisions and taking ownership of outcomes. Approachable, engaged, and committed; sets a positive tone and cares deeply about the organization. Manages time, priorities, and resources effectively, aiming for and achieving excellence.
• Adapt and Innovate: Acts boldly, fosters innovation, and supports transformational change. Leveraging analysis and insights, develops new directions and solutions, identifying opportunities for improvement and displaying a commitment to fixing them. With an ongoing commitment to learning and self-development, overcomes challenges constructively and adjusts effectively to shifting priorities and rapid change. This approach contributes to a dynamic work environment focused on progress and continuous improvement.

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often sitting for prolonged periods.
• Repeating motions that may include the wrists, handsand/or fingers. (Computer, keyboard, mouse and telephone, performing clerical functions)
• Accessing office and work areas.
• Must be able to access assigned locations in T-Mobile Park including navigating concrete stairwells, ramps and concourses.
• Must be able to move up to 10 lbs.