Coordinator, Event Production

Why the Partnership
When you join the Greater Houston Partnership, you get the opportunity to work with an organization helping guide the future of the Houston region. Our team of professionals work across multiple disciplines, including: Economic Development (Regional and International), Executive, Finance & Accounting, Marketing & Communications, Member Engagement, Public Policy, Regional Workforce Development, Research, Resources, and the Center for Houston’s Future.
The Greater Houston Partnership works to make Houston one of the best places to live, work and build a business. As the economic development organization for the region, the Partnership champions growth across 12 counties by bringing together business and civic-minded leaders who are dedicated to the area’s long-term success. Representing more than 900 member organizations and approximately one-fifth of the region’s workforce, the Partnership is the place companies come together to make an impact.
We look forward to telling you more about the organization and helping determine if a career with the Partnership is right for you!
Today, We Are Looking For
The Coordinator, Event Production is a cross-functional role primarily supporting the development, production, execution, and access to Partnership major events. The position requires both in-person and virtual event and meeting experience. The scope of work for this position includes project coordination, event consultation, staffing, and logistics for other Partnership organizational events.
The coordinator must thrive in a challenging and fast-paced atmosphere where prioritizing and multi-tasking are the norm. The coordinator also should have strong customer service skills and a high level of professionalism to service both internal and external clients and vendors.
Primary Duties and Responsibilities
The Member Engagement Division is responsible for the attraction, retention, and engagement of members. To achieve this, the Member Engagement Division works to secure adequate funding for the organization through membership, events, business resource groups, and special initiative fundraising.
The following responsibilities are essential to job performance: ​​​​​​

• Coordinate logistics for in-person, digital, and hybrid events. Duties include, but are not limited to: event logistics, processing registrations, preparing and responding to event emails, systematic event set-up in the project and event management systems, volunteer staffing and training, event set-up, and breakdown.
• Create and track deliverables in the project management system.
• Provide operational support and navigation of forward-facing and back-end functions. Includes virtual meetings, webinars, live streamed, simulcast, and pre-recorded meetings.
• Provide guidance during day-of event logistics for volunteers and/or the Partnership staff and vendor partners.
• Prepare, maintain, and monitor required event deliverables including, but not limited to, signage, registration, volunteer assignments.
• Assist with the maintenance of timelines, budgets, marketing plans, procedures, and policies for each event.
• Assist in analyzing event performance, financials, and member involvement and preparation of debrief materials.
• Establish and grow relationships with members.
• Work cross-functionally with other member departments to provide consistent and seamless service to members of the Partnership.
• Assist in daily department operational and administrative functions (phone, email, data entry, and mail) to ensure specific projects are delivered efficiently.
• Ensure consistent Partnership brand messaging.
• Other duties as assigned.

Knowledge, Skills, and Abilities
The following knowledge, skills, and abilities are desirable for job success:

• Live event, hospitality, and meeting coordination experience.
• Experience with event management systems (CVENT), project management systems (Basecamp), and digital meeting platforms (Zoom, Webex, Google, etc.) required.
• Ability to demonstrate attention to detail in all work projects.
• Proven project coordination and organizational skills.
• Demonstrated interpersonal skills such as diplomacy, patience, empathy, and politeness.
• Demonstrated ability to work in a fast-paced, deadline-oriented environment.
• Solutions-oriented and ability to problem-solve.
• Flexibility, ability to change direction and re-prioritize in response to changing situations.
• Prioritize conflicting needs; handle tasks and requests expeditiously and proactively; and follow-through on projects to successful completion, often with deadline pressures.
• Demonstrated ability to work with all levels of both internal and external contacts.
• Ability to professionally work with diverse groups of people.
• Ability to coordinate, engage and fully utilize member expertise.
• Ability to exercise mature judgment and tact.
• Ability to work in a team environment and share tasks.
• Ability to attend work-related functions off-site, as required.
• Flexibility to work some overtime, as necessary.
• Proficiency in Windows, Microsoft Word, PowerPoint, Excel, Salesforce, and Outlook.
• Ability to travel when required.

Education Requirements
Bachelor’s degree including a preference for a certification in event and meeting planning or relevant experience. Relevant degrees and certificates include Bachelor of Arts (BA), Certified Special Event Professional (CSEP) designation, the Certified Meeting Professional certification, and the Certified Meeting Planner (CMP).
Required Experience
Minimum of 2 years of experience in all aspects of developing and managing events and meetings or in a related field, such as marketing or conference services.
Physical Requirements

• Good vision and hearing acuity (with adaptive aids if necessary).
• Manual dexterity and skillful use of computer keyboard.
• Physical exertion includes bending, pushing, standing, and walking. Must be able to move or lift approximately 25 pounds on occasion.

Mental and Aptitude Requirements

• Job requires the ability to hear, see, and talk; analytical, conceptual, problem-solving, planning and decision-making skills.

Safety Requirements
Adhere to office safety policies.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They should not be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The Greater Houston Partnership is an Equal Opportunity Employer.