Contracts Administrator

Status: Full-time, exempt

Schedule: M-F, 8.30a.m. - 4.30p.m, including occasional evening and weekend work as needed

Direct reports: None

Start date: ASAP

Location: Chicago, IL (hybrid)

About Us:

Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believes in creating once-in-a-lifetime educational adventures that transcend expectations.

From our headquarters in Chicago to our 400+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.

We believe so strongly in the power of our program, that we actively recruit students from underrepresented populations and provide millions in scholarships and aid year after year. We are proud that our students are as diverse and exciting as the countries we study.

We're not ashamed to admit, we're a little bit obsessed with study abroad.

When you join IES Abroad, you are a part of a diverse community of global leaders who know that our differences in skills and backgrounds are just as important as our shared passions and mission. Our work to educate students to become global leaders is grounded in our commitment to diversity, equity, inclusion, and anti-racism. We are a global organization made up of colleagues with a variety of backgrounds, cultures, and perspectives, and we are committed to creating an inclusive, welcoming environment for all employees, surrounded by a mix of talented professionals. You'll want to come to work and, more importantly, want to stay and advance our mission together.

Summary of Position:

The Contracts Administrator will utilize standard templates crafted by IES Abroad's legal team, and keep contracts for IES Abroad Customized Programs and Faculty Led Programs moving at a steady pace. The Contracts Administrator will not write or amend agreements, and hence no legal training is required. The successful candidate must be comfortable speaking with contract administrators and procurement officers as well as faculty members on campuses across the country in order to facilitate the negotiation process. The key goals and objectives for this position are to help ensure that contract deadlines are met and the same are signed in a timely fashion and before applicable deadlines. The primary responsibility of this role is to ensure that contracts between IES Abroad and the contracting institution move quickly through the process in order to meet critical deadlines. . Serving as a representative of IES Abroad, and liaising with partner schools, program managers and IES Abroad legal to maintain accurate and up-to-date management of contracts both in-process and complete. The successful candidate will review contract templates to identify variances from IES Abroad's standardized templates and to share those changes with the legal department at IES Abroad. The IES legal department will be the repository of contracts.

Job Responsibilities:

• Ensure timely and accurate review and execution of contracts for Customized and Faculty-Led and SAF programs.
• Serve as a liaison between partner schools, campus contract administrators, faculty, program managers and the IES Abroad Legal department.
• Using an established and approved contracts templates, the Contracts Administrator will send the appropriate contracts to partner schools and follow up frequently with faculty and staff to ensure timely return of executed contracts.
• Review contracts and identify any template variations, raising these to the IES Abroad Legal Department.
• Understand IES Abroad policies to proactively identify potential issues related to contract variations.
• Keep the program managers proactively and the legal department informed regularly regarding the status of each contract.
• Continue proactively moving and supporting the process until the contract is executed by the colleges or universities and IES Abroad.
• Track, record and communicate to all parties once the contract is complete.
• Monitor key dates in the contracts to ensure timely compliance.
• Commit to and demonstrate values and promotion of diversity, equity, inclusion and anti-racism.
• Regular and predictable attendance is an essential function of this position.
• Any other task or duty as assigned or required (always include for US exempt positions).

Experience & Qualifications/Skills:

• At least 4 years of contract administration experience is required.
• Must be detail oriented.
• Must be able to diplomatically and effectively communicate with a wide variety of stakeholders - campus contract administrators, faculty, staff and others.
• Ability to demonstrate values and promotion of diversity, equity, inclusion and anti-racism

Education:

Bachelor's degree preferred or equivalent work experience is required.

How to Apply:

All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply Now' at the side of this page.

Please visit www.IESabroad.org/jobs for more information about working at IES Abroad. If you require an accommodation with the application process, please email IESAbroad-Careers@iesabroad.org.

Equal Opportunity Employment:

IES Abroad is an equal opportunity employer and encourages applications from all qualified candidates. We strive to treat people with respect; fully utilizing employee's abilities and promoting workforce diversity.

We are proud to be an equal opportunity employer, and do not discriminate against any applicant on the basis of race, color, ancestry, sex (including pregnancy), age, national origin, citizenship, religion, marital status, disability, sexual orientation, gender identity and/or expression, veteran status, and/or any other status protected by applicable laws.