Administrator Of Proposals And Contracts

Pappageorge Haymes Partners (PH) is seeking a proactive and versatile Administrator of Proposals and Contracts to oversee vital administrative functions. This role encompasses managing RFP/Qs, proposal development, contract negotiations, and the issuance of project documents. Additionally, provide diversified support to the Managing Partners, including but not limited to generating all types of project-related and legal correspondence, coordinating schedules and meetings, generating reports, and tackling projects as assigned. This position not only offers the flexibility to work remotely and in-office but also provides an opportunity for professional growth and career advancement within our firm.

Primary Responsibilities:

• Proposals: Craft, organize, and track proposal documents with precision
• Contracts: Preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents
• Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
• Insurance Certificates: Request, distribute, and manage certificates for projects
• Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals
• Internal Collaboration: Coordination with the Accounting and Marketing staff, related to project organization
• Document Management: Maintain a well-structured electronic filing system
• Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity

Qualifications:

• Education Background: Associates degree or Certificate in Business, Business Law, Paralegal Studies
• Professional Experience: 5+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts
• Proficiency in Microsoft Suite: A strong emphasis on Excel and Word, is a fundamental requirementEssential skills in Microsoft Suites, especially Excel and Word
• Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial
• Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable

Benefits:

• Employer Paid Health Insurance (choice of PPO or HSA plan)
• Employer Paid Life Insurance and Long Term Disability
• Dental Insurance
• Vision Insurance
• 401(k) Retirement Savings Plan with Employer Match
• Employee Stock Ownership Plan (ESOP)
• Paid Vacation and Personal Days
• Discretionary Performance Bonus
• Continuing Education (CE) Allowance 
• Pre-Tax Ventra Transit or Commuter Benefits Program

About the Office:

At PH, our most valuable asset is our people. Our average tenure is 13 years, a significant achievement that is a testimony to our inclusive, collaborative and diverse atmosphere. Our unique, tight-knit culture thrives on collaboration, appreciation, recognition and celebration. We believe in a healthy work-life balance is necessary for all of us to achieve achieving both our professional AND personal goals!

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