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SalaryCONTRACT COORDINATOR WANTED - (TALLAHASSEE) Local Engineering Company is looking to hire an experienced CONTRACT COORDINATOR to manage and invoice projects. Duties include:
Project setup/layout
o Read/review/interpret contracts
o Document management/transfer
o Deltek data entry and layout of project types
o Work with PM’s to design/plan projects for best efficiency and management
Assist with Field Department Human Resource process
o Manage and revise Ads for field positions
o Provide candidate information to Field Department Manager
o Data management of Resumes
Company invoicing
o Monthly invoicing to clients, completed in designated week
o Build invoice templates/formats for different types of invoices as specified per contracts
o Respond to client request for invoicing demands in a timely manner
o Work with PM’s thru the invoice process to ensure accurate and timely invoicing to clients
o Entry and submittal of invoicing thru client portals
o Entry and submittal of invoicing thru CITS
Contract management
o Respond to Client request for contract processes and management items
o Work in the FDOT Accounting Portal, submitting invoices and executing the processes required by each district
o Data management and execution of Client Progress Reporting/DBE Payment Reporting to FDOT
Project Accounting
o RE-budget of projects
Client communication and servicing
o Respond to client’s immediate needs/request
o Provide various documents as requested (COIs/W-9/Annual Qualification forms/Payment methods and forms requirements/etc)
Timesheet management
o Review labor against project budgeting
o Review and approve timesheets for accuracy
o Company-wide communication to ensure the timely execution of timesheet posting
Vendor Certificate of Insurance (COI) support
o Provide COI request per contract requirements
o Work with Insurance Representative to ensure best response to COI request
o Manage COI annual client distribution
Requirements are a proficiency in the use of Microsoft Word, Excel, and the accounting program Vision (Deltek). Must have good communication skills (written and verbal), organizational skills and be able to multi-task. Must be 21 years of age, have a clean driving record and a valid driver’s license. This is a PERMANENT, STABLE, FULL-TIME position with Medical Insurance, 401K, and other benefits. Salary dependent on level of experience. Job hours are normally Monday through Friday. Some out of town travel is required. Visit our website at www.egs-us.com for more information about our company and to download or fill out an application. This is a Drug Free Workplace.
Job Type: Full-time
Pay: $24.00 - $42.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
