Program/Project Coordinator (Contracts) - Broward Addiction Recovery Center

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Plans, directs and supervises the activities of staff. (Depending on area of assignment)

Works with and under the direction of the Contracts/Grants Administrator, Sr.

Responsible for highly specialized, professional administrative work to oversee and manage the Division's contract purchasing functions.

Responsible for monitoring to ensure the Division's consistency and legal compliance with procurement policies, procedures and methods, and requirements of federal, state, and local laws.

Plans, assigns and reviews the work of subordinate buyers and support staff.

Provides technical expertise concerning contract specifications and complex purchasing activities.

Reviews and approves requisitions, coordinates procurement requirements with departments; verifies budgetary funding; prepares bid specifications and scopes of work; recommends award of contracts; and issues purchase orders.

Prepares and submits Commission agenda items to department directors and/or the Division Director relating to contract awards and other procurement related items, including but not limited to ADA-compliant documents.

Negotiates and confers with vendors on terms, conditions, and pricing; analyzes bid and proposal responses for responsiveness.

Attends/conducts meetings (agenda review, bid conferences, evaluation meetings, etc.) and interacts with administration, departments, and outside agencies regarding procurement related matters.

Prepares statistical report of historical usage, costs, savings, and feasibility of new programs or other reports as assigned.

Provides training and guidance to staff and vendors regarding procurement policies and procedures.

Coordinates contract preparation, execution, implementation, and administration, including obtaining legal review and approval when required.

Provides supplemental project support for various project activities, including maintaining project tracking sites, creating and maintaining templates, tracking narrative and project components, and developing Requests for Proposal transition documents upon notification of successful award.

Develops and write responses to requests for proposals or applications.

Proofread, edit, and rewrite various types of marketing and Requests for Proposal copy.

Navigate application processes, business relationships and follow-ups over the long term with potential opportunities.

Plans, develops, authorizes, implements, supervises, and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.

Develops policies, procedures and guidelines related to programs/projects and services.

Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.

Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.

May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.

Monitors and supervises maintenance of project records and documentation.

Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.

Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.

Communicates key procedural changes to staff and management.

Performs related work as assigned.

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to traffic; moving machinery.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.