Coordinator Office

Office Coordinator / Subcontractor Admin $22 - $25 / hour

VCI Construction, LLC is currently seeking an experienced Office Coordinator / Subcontractor Admin. The ability to multitask is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this administrative position. 

What you’ll do at VCI Construction... (essential functions)

• Assists Executive Assistant with miscellaneous duties.
• Company Events and activities.
• Coordinate with Executive Leadership and Director Level Staff
• Maintain electronic and hard copy filing systems for records and files.
• Proficiency at composition of emails.
• Good Communication with others.
• Bilingual in Spanish and English.
• Maintains subcontractor files, insurance and ICP compliance.
• Assists in obtaining and maintaining business licenses.
• Maintain various smartsheet trackers and google sheets.
• Coordinate with internal accounting staff to provide reports and forms as requested.
• Cover Receptionist breaks, lunches and PTO.
• Open and distribute mail and FedEx packages.
• Ship out FedEx packages.
• Perform other related duties as assigned.
• Run errands and tasks as assigned in various departments and regions.

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Who VCI Construction is looking for… (required skills for success)

• Proficient with Microsoft suite (Word, Excel, etc.).
• Proficient with Google systems (Gmail, sheets, and docs).
• Excellent organizational skills..
• Fast learner and comfortable in a fast paced environment.
• A self-motivated person with a strong work ethic. Able to work on their own, comfortable taking on responsibilities without having to be continually directed.
• 2-5 years relevant experience. 
• Good people skills. Able to comfortably interact with Executive level management, fellow employees, third parties, etc. in a positive manner.
• Must be able to follow instructions and directions to perform job tasks.

• Must help to solve problems and be able to think critically.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Must be able to pass a pre-employment drug screen and background check.
• Must have a Valid CA. D.L. and possess a reliable form of transportation.
• Must be available to work Monday through Friday and overtime as needed.

Additional preferred Skills/Experience (not required but would be beneficial):

• Construction industry experience.
• Basic accounting background.
• A/P-A/R Knowledge.
• Smartsheet knowledge.
• Contract and insurance knowledge.

What VCI Construction offers you… (company benefits)

• Medical, Dental, Vision and Prescription Plans
• Flexible Spending Account/Health Savings Account
• Short- and Long-Term Disability
• Supplemental Life and AD&D
• 401(k) Retirement Savings w/ 50% Company Match
• Stock Purchase Plan
• Company Discounts
• Legal Insurance
• Paid Time Off and Holidays

VCI Construction is...

Our team combines decades of experience and continuous learning to achieve the best-in-class execution of telecom and utility construction. The team at VCI Construction maintains the highest standards of quality, safety, and knowledgeability, continually building upon our skills to expertly deliver the comprehensive services our customers and industry partners require.

We are a company united in our vision of connecting America. Our culture is grounded in and shaped by our values. These values act as our behavioral compass and guide how we interact with each other, our customers, and the communities in which we operate. Across our teams, we strive to treat each other with respect, value different perspectives and experiences, keep our and others’ safety top of mind, and uphold the highest ethical standards.

Our company supplies the single most critical resource telecom service providers need: skilled people. We provide opportunities for our people to learn and develop the skills and knowledge to be successful in their current role as well as to prepare them for future growth within the company. Join us!

Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws.

The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)

The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories.