Communications Administrative Assistant

Position Type:
Communications/Communications Administraive Assistant
Date Posted:
1/12/2024
Location:
District Office - Communications
Description: Communications Administrative Assistant
240-day position
Salary: $32,448 - $40,753 (based on education and verified full-time experience)
Location: District Office - Communications
Available: Immediately
Qualifications: High School Diploma with experience in event planning
Associate Degree in related area preferred
Minimum of three (3) years' experience in office environment with complex duties preferred
Equivalent combination of experience and education
Special Requirements:
Possess and maintain a SC Driver's License or ability to provide own transportation
Travel to school district buildings and professional meetings
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
FLSA Status: Non-Exempt
Responsible To: Director of Communications
Job Goal:The Communications Administrative Assistant, under moderate supervision of the Director of Communications, performs intermediate and complex administrative support work with limited decision making discretion. Employee serves as the point of contact for general school district questions related to the Communications/Public Information Department. Employee supports and contributes to the overall goal of the Office of Communication to develop and execute a comprehensive and strategic communications effort for multiple audiences that publicizes the district's educational programs, student-focused initiatives, strategic goals, and vision.
Essential Functions:

• Adhere to all state, federal, and local laws, policies, and procedures
• Coordinate, collaborate, plan, and implement special events/recognitions/projects as assigned
• Plan, coordinate, and collaborate with district departments and schools to compile, design, publish, and distribute the district employee directory
• Serve as bookkeeper for the department adhering to established local and state protocols/requirements
• Collaborate, organize, and manage administrative meetings as assigned/required
• Manage assigned calendars/appointments/mileage logs for office staff
• Seek and coordinate local business sponsorships for various programs
• Review and ensure the accuracy of outgoing correspondence, records and/or reports of complex, procedural or program activities
• Manage office workplace supplies, inventory, and operations
• Collaborate with director to develop, plan, and implement budget management strategies that include generating budget reports using district adopted software as needed/required
• Create an inclusive environment with positive communication/public relations
• Respond to all mediums of inquiry in a timely and professional manner
• Perform related work as assigned or required

Knowledge, Skills, Abilities:

• Demonstrated ability to work effectively in a deadline-driven, rapidly-changing team environment
• Strong organizational practices
• General knowledge of principles and practices of public schools
• General knowledge of required records preparation, including bookkeeping and maintenance of financial records
• Ability to employ positive communication skills in all settings/mediums
• Ability to maintain strict confidentiality with respect to school system business
• Ability to take initiative, work independently, problem-solve and exercise sound judgement
• Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
• Ability to maintain professional and emotional control under stress
• Ability to learn and use specialized tools, equipment or software related to business needs
• Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
• Ability to collaborate effectively with individuals possessing diverse backgrounds, roles, and experiences.

Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.
A complete application packet must be submitted through the online application system in order to be considered for this position. ALL of the following requirements must be submitted:
1. Online Classified Employment Application
NOTE: Reference section requires contact information for three (3) references;
reference forms will be emailed directly to the references listed.
2. Copy of high school diploma or transcript
3. Résumé
CLOSING DATE: UNTIL FILLED
NOTE: It is the responsibility of the applicant to insure that all required application documents are submitted prior to the posted deadline. An incomplete application will render the applicant ineligible.
For DCSD Employees: In addition to the application packet, a "Request to Interview for Transfer" form must be submitted for approval (available on the website, in the schools, and at Department of Human Resources).
The District reserves the right at any time to extend the deadline without notice and without final consideration of any pending application.