CLR - Purchasing Clerk

Title:
Purchasing Clerk
Wage/Hour Status:
Non-Exempt
Reports To:
Campus Principal
Terms:
214 Days
Dept/Campus:
Assigned Campus
Pay Grade:
CL5
PRIMARY FUNCTION
Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids, travel requests, requisitions and purchase orders.
QUALIFICATIONS
Education/Certification:
High school diploma or (GED)
TASBO Certification preferred
Special Knowledge/Skills:
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Effective organizational, communication, and interpersonal skills
Experience:
School clerical experience, preferred
EVALUATION
Performance will be evaluated annually in accordance with provision of the Board's policy on evaluation of personnel.
MAJOR RESPONSIBILITIES AND DUTIES
Essential Functions

1. Process requisitions, travel requests and purchase orders as directed and in accordance with established procedures.
2. Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
3. Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
4. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
5. Detect and resolve problems with incorrect orders, invoices, and shipments.
6. Process and handle adjustments to requisitions, travel requests and expense reimbursements.
7. Prepare and maintain vendor database and bidder lists.
8. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
9. Compile, maintain, and file all reports, and other documents as required.
10. Assist with the preparation of training programs for district staff on purchasing laws, contracts, travel and buying procedures.
11. Maintain confidentiality.
12. Follow district safety protocols and emergency procedures
13. Participate in staff development activities to improve job-related skills.
14. Comply with state, district, and school regulations and policies for clerical employees.
15. Attend and participate in faculty meetings and serve on staff committees as required.

Supervisory Responsibilities:

1. None

Policy, Reports, and Law

1. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
2. Comply with all district and campus routines and regulations.
3. Perform other duties as assigned by the building principal and the Superintendent of Schools.

WORK ENVIRONMENT
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and copy machine
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 50 pounds)
Mental Demands: Work with frequent interruptions; maintain emotional control under stress; understand the need for continued flexibility based around the complex needs of students with behavioral needs
Environment: Indoors including but not limited to: classroom, cafeteria, library, or other campus location. Outdoors (exposure to sun, heat, cold, and inclement weather). Exposure to noise. May work prolonged or irregular hours. A remote location in the event of a declared emergency, temporary closure, or closure. Personal Protective Equipment may be required.