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Form of workDescription
Role Mission: The Purchasing Clerk goal is to provide and promote a sound and an effective procurement process which supports and advances the goals of IDEA Public Schools. The vision is to create customer satisfaction by facilitating the efficient acquisition of goods and services in order to meet the needs of campuses and departments. We strive to keep integrity and continuous improvement in the procurement process that are in compliance and best practices as outlined by the Texas Education Agency.
Location:
This is a full-time remote position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.
What You'll Do - Accountabilities
Essential Duties:
Purchase Orders
Vendor Management
Check Requests
Compliance
1099 Status
What You Bring - Competencies
Knowledge and Skills:
Required experience:
What We Offer:
Compensation & Benefits:
Salaries for people entering this role typically fall between $18.49/hour and $23.11/hour, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.
Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.
* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.
Application process:
Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.
Learn more about IDEA
At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values
IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.
Role Mission: The Purchasing Clerk goal is to provide and promote a sound and an effective procurement process which supports and advances the goals of IDEA Public Schools. The vision is to create customer satisfaction by facilitating the efficient acquisition of goods and services in order to meet the needs of campuses and departments. We strive to keep integrity and continuous improvement in the procurement process that are in compliance and best practices as outlined by the Texas Education Agency.
Location:
This is a full-time remote position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.
What You'll Do - Accountabilities
Essential Duties:
Purchase Orders
- Ensure that 100% of requisitions are approved within 2 business days
- Monitor and minimize after the fact requisitions and purchase orders
- Ensure that 100% of receiving is being verified on a daily basis in order to process vendor payments within N30
Vendor Management
- Ensure that 100% of all vendors have CIQ, SB9 and W9 information in Munis
- Ensure that all vendors are TIN matched
- Ensure that 100% of vendors are verified for debarment on www.Sam.gov
- New vendors are added to Munis within 1 business day of receiving request
- Vendors are inactivated from Munis biannually as part of vendor maintenance
Check Requests
- Emergency checks requested by 1:30pm on check run dates are processed same day
Compliance
- Ensure that 100% of account coding on purchase orders follows TEA guidelines
- Ensure that all expenses are allowable under TEA guidelines
1099 Status
- Ensure that 100% of vendors are coded correctly for 1099 filing status
- Correct 95% of any 1099 errors indicated by the IRS within 3 months of notice
What You Bring - Competencies
Knowledge and Skills:
- Knowledge of basic accounting procedures, purchasing and invoicing supplies and equipment
- Ability to work with numbers in an accurate and rapid manner
- Ability to analyze and organize a complex filing system of bid-related documentation
- Ability to use personal computer and software to develop spreadsheets, databases and word processing
- Proficiency in use of calculator and office machines
- Ability to communicate effectively
Required experience:
- Education: High School Diploma or GED required, Associate's or Bachelor's preferred
- Experience: 2+ Clerical experience and accounting, preferably in education
What We Offer:
Compensation & Benefits:
Salaries for people entering this role typically fall between $18.49/hour and $23.11/hour, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.
Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.
* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.
Application process:
Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.
Learn more about IDEA
At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values
IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.
