Clerk Typist I-Iii (Non-Career)

CLERK TYPIST I-III (NON-CAREER)

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CLERK TYPIST I-III (NON-CAREER)

Salary

$19.78 - $27.05 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Part-Time, Seasonal

Remote Employment

Flexible/Hybrid

Job Number

FM23-088

Department

Financial Management - (UC)

Opening Date

11/17/2023

Closing Date

12/1/2023 11:59 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

The Department of Financial Management has an immediate opening for aClerk Typist III (Non-Career). This position supports the City Treasurer and City Controller, with direction also being provided by the Department's Administrative Operations Officer. The successful candidate is highly organized professional who thrives in a fast-paced work environment. Under general supervision, the Clerk Typist performs difficult and complex clerical and administrative tasks in support of administration.

Non-career employees are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions. Non-Career employees are limited to 1,600 work hours per service year and are not guaranteed a minimum number of work hours. This is an at-will, part-time position.

EXAMPLES OF DUTIES

• Operates office machines;

• Makes mathematical computations;

• Interprets and applies departmental policies and procedures;

• Opens and distributes mail;

• Interfaces with other departments, the public, vendors, and outside agencies;

• May compose correspondences, writing desk manuals, forms, memos, compile information, and prepare reports;

• Provides back-up support to the Director of Financial Management, as necessary;

• Answers phones, receive visitors and responds to inquiries;

• Processes Purchase Orders and Invoices for contracted services, as necessary;

• Contract management; review contracts and monitor current contracts for annual renewals;

• Establishes and maintains alpha, numeric, and chronological files;

• Performs other related duties as assigned.

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS:

• The ability to type neatly and accurately at a net speed of 40 words per minute.

• The ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation.

• The ability to work cooperatively with other employees and the public.

DESIRABLE QUALIFICATIONS:

• At least two years of professional experience performing progressively responsible clerical functions in an office setting.

• Superior command of grammar and punctuation editing.

• Excellent oral and interpersonal communication skills.

• Strong organizational and time management skills.

• Professional attitude, good judgment, patience and ability to positively interact with the public and employees at all levels.

• Proficiency with Microsoft Office and the City's systems is highly desirable.

SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

• Ability to work within deadlines and manage multiple assignments and priorities.

• Ability to maintain confidentiality.

• Ability to work in a fast-paced environment.

• Ability to prioritize and handle a variety of tasks and assignments, while ensuring timely completion.

• Ability to handle multiple tasks with different deadlines.

• Ability to learn new software programs.

• Ability to learn relevant local, state, and federal laws as they apply them.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on Friday, December 1, 2023.To be considered, please submit an online application, including a cover letter and resume in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please contact Amanda Loya atAmanda.Loya@longbeach.gov.

The City of Long Beach is anEqual Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to theCalifo rnia Fair Chance Ac t. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visitinghttps://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Amanda Loya atAmanda.Loya@longbeach.gov.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

· Medical and Dental Insurance

· Life Insurance

· Retirement Plan (P.E.R.S.)

· Paid Vacation, Personal Holidays and Sick Leave

· Deferred Compensation

· Credit Union Membership

· Free Bus Transportation (Long Beach Transit)

· Flexible Spending Accounts

· Free Employee Parking

· Paid Parental Leave*

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

• Yes

• No

02

MINIMUM REQUIREMENTS:Do you have the ability to type accurately at a minimum speed of 40 words per minute?

• Yes

• No

03

Do you have the ability to file documents in both alphabetical and numerical order?

• Yes

• No

04

Do you have the ability to work cooperatively with both colleagues and the general public?

• Yes

• No

05

DESIRED QUALIFICATIONS:Please select the total amount of experience (full-time equivalent) you have performing progressively responsible clerical functions in an office setting.

• 5 or more years of experience

• 4 or more years of experience

• 3 or more years of experience

• 2 or more years of experience

• 1 year of experience

• Less than 1 year of experience

06

Describe your experience using Microsoft Office programs (Outlook, Word, Excel) and financial software. Please provide specific examples of tasks you have completed.

07

Describe your experience in managing the time (scheduling) and workflow (meeting deadlines) of a high-level manager/executive.

08

Describe how you would support the manager in organizing their workload, anticipate their needs, adhere to deadlines, and optimizing their time management?

09

Describe how you achieve results through others, including your supervisor, without being confrontational. When and where did you gain this competency? Please be specific.

10

Do you have any experience with contract management?

• Yes

• No

11

I understand that required documents must be submitted as PDF attachments at the time of submitting my online application. I also understand that failure to submit all required documents at the time of submitting my online application will result in my application being considered incomplete. Incomplete applications will not be considered. I also understand that any proofs submitted must contain either my name or other identifying characteristic.

Required Documents:1. Resume 2. Cover Letter

• Yes

• No

12

I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment.

To certify the above statement, please type your full name below.

Required Question

Agency

City of Long Beach

Department

Financial Management - (UC)

Address

411 W. Ocean Blvd., 6th Fl

Long Beach, California, 90802

Phone

(562) 570-6237

Website

https://www.governmentjobs.com/careers/longbeach

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