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SalaryPosition Title: Clerk/Typist
Department: Administration
Reports To: Administrative Secretary
POSITION SUMMARY
Provides clerical support to the Administrative Secretary and the Administrator as needed.
SALARY RANGE
$24.50 - $27 per hour DOE
We offer a competitive benefits package:
- Medical Insurance
- Dental Insurance
- Vision Care Plan
- Life Insurance
- Paid Holidays (12)
- Paid Vacation Time
- Sick Time
- 401(k) Retirement Plan
- Competitive wages
- Stability and career advancement
- Continuing Education Opportunities
HOURS
8 Hours Per Day / 5 Days Per Week
CATEGORIES OF DUTIES
- Performs general clerical assistance as needed, including minutes at meetings, typing, word processing, copying, filing, etc.
- Assists in editing, reviewing and mailing of contracts and all other mail outs.
- Maintains comprehensive filing system by providing proper files, as needed, and coordinating new files.
- Assists the Administrative Assistant and Executive Secretary as required.
- Responsible for the destruction of confidential files.
- Responsible for proper handling of phone calls as required.
- Provides clerical support to staff, when authorized by Administrator.
EDUCATION/EXPERIENCE
- AA Preferred
- Bi-lingual English/Spanish preferred
- At least two (2) to four (4) years experience in clerical work.
SETTING
Tarzana Treatment Centers, Inc. is a non-profit corporation, which provides behavioral healthcare services, including chemical dependency.
EQUAL OPPORTUNITY EMPLOYER
Tarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation and disability in its hiring practices.
ADA REQUIREMENT
Tarzana Treatment Centers, Inc. supports the American with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job.
Addendum for Mental Health Programs
ADDITIONAL DUTIES:
- Intakes of new patients
- Registering all new patients into AVATAR
- Creating new patient charts
- Answering phone calls and screening patients for various mental health programs
- Using the Access log and participating in call navigation
- Scheduling intakes and psychiatry appointments
- Completing audits of daily service logs and AVATAR note entries
- Ordering supplies
- Discharging patients in AVATAR
- Breaking down charts and submitting them to HIM (Health Information Management)
- Completing weekly AB 109 provider edits
- Checking Medi-Cal or other insurance eligibility for all new patients
- Completing monthly Medi-Cal or other insurance eligibility checks for all existing patients
- Reconciling the program census and the insurance eligibility checks each month
- Adding practitioners to the PRM (Provider Registration and Maintenance) system
- Assisting patients with pharmacy issues and contacting the provider, if necessary
- Preparing records for open chart HIM requests
- Assisting the psychiatric providers when on-site or during telepsychiatry
- Setting up telepsychiatry computers
- Scheduling appointments for psychiatric providers
- Coordinate payroll submission and distribution of payroll checks
- Assisting Clinical Supervisor in program audits
- Other duties as assigned by the Clinical Supervisor or Director
ADDITIONAL REQUIREMENTS FOR MENTAL HEALTH PROGRAM CLERK/TYPIST
- Must possess good interpersonal skills
- Must be able to multi-task and learn different data systems
- Must be comfortable interacting with patients with mental health disorders and often substance use disorders
