Clerk, Attendance (Elem)

Days Employed: 187 days

Pay Grade: Paraprofessional Level 3

Primary Purposes:

• Collaborate with parents as well as campus and district staff to create parent/school partnerships which lead to increased student attendance and academic success.
• Track student attendance and ensure compliance with Compulsory Attendance Law and PEIMS requirements.

Qualifications:

Education/Certification:

• High School Diploma/ GED

Special Knowledge/Skills:

• Strong organizational, communication, and interpersonal skills
• Knowledge of community and support services available to assist students experiencing attendance challenges or homelessness

Major Responsibilities and Duties: Student Attendance

• Contact parents daily (via personal phone call or District’s automated calling system) prior to campus’ official ADA time to inquire about and potentially avoid student absences; maintain Contact Log.
• Seek, collect, organize and maintain written documentation from parents explaining reason for student absences and enter appropriate absence codes into the established database.
• Reconcile daily attendance and keep accurate, auditable attendance records that meet PEIMS requirements.
• Prepare and verify the accuracy of various attendance reports.
• Ensure student and parent understanding of and compliance with Compulsory Attendance regulations.
• Print and distribute/mail weekly to parents the District attendance notification and statutory warning letters.
• Prepare and submit documentation for truancy court and assist in the presentation of truancy cases.
• Appear in court with campus principal or assistant principal to present school’s truancy case.
• Monitor, post and promote campus daily attendance rate.
• Provide incentives and interventions as needed to increase student attendance and decrease tardies.
• Assist parents, students, and staff with questions regarding student attendance.
• Collaborate with campus and District staff to ensure compliance with attendance regulations.

Other

• Identify students who qualify for McKinney-Vento services and notify respective staff.
• Oversee and coordinate student participation in the Backpack Program.
• Conduct home visits as needed.
• Attend and actively participate in district meetings and trainings.
• Maintain confidentiality
• Perform related duties as assigned.

Supervisory Responsibilities:

• None

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress.
• Work with frequent Interruptions.