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Form of workJob Description
Replacing Lucy who ended her assignment and City of Selma really liked!
a Clerical Assistant for data entry and scanning of backlogged planning documents.
Hour rate is between $16 and $20.
I have attached a job description for this position.
JD Below and attached:
Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 1 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association A. PURPOSE: Under general supervision, performs a variety of clerical work and recordkeeping related to the operation and maintenance of a municipality; and performs related duties as required. B. DISTINGUISHING CHARACTERISTICS: Clerical Assistant I: The entry level in the series. Incumbents assume responsibility for a limited variety of activities which are subject to close review and supervision. Incumbents at this level may be expected to perform the same duties as a Clerical Assistant II, except that the employee is not expected to perform such duties with the same degree of proficiency. Qualification for this classification is based on completion of high school (or G.E.D. certificate) supplemented by courses in business, and the ability to type at least 35 words per minute without error. Clerical Assistant II: The journey level of the series. Duties may be standardized, but require the exercise of independent judgment in interpretation and application of standard practices and procedures or in modification of existing methods to complete assignments. Incumbents should be capable of assisting in the orientation and on-the-job training of other employees, and must possess sufficiently developed typing and clerical skills to handle all but the most complex matters. Promotion to this level is based on a minimum of one (1) year of experience in a lower level clerical class and a demonstrated proficiency to perform the duties assigned to this level, and the ability to type at least 45 words per minute without error. Clerical Assistant III: The highly skilled or specialist level of the series. Duties are of a complex nature involving technical functions within the area to which assigned. Incumbents must have sufficient knowledge to be a primary reference source, to assist in the resolution of difficult problems and to plan and conduct the function with a high degree of independent judgment, and OPERATING PROCEDURE SUBJECT: Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 2 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association must possess highly developed clerical skills. Requires a minimum of one (1) year of experience at the Clerical Assistant II level. Promotion into this classification is dependent upon the demonstrated proficiency of the candidate to perform the duties assigned to this level and a budgeted opening. Ability to type at 50 words per minute without error. C. ESSENTIAL FUNCTIONS: (1) Plans, schedules and performs a variety of clerical work related to the specialized function to which assigned; (2) conducts transactions with City personnel or the public in matters requiring a detailed knowledge of rules, procedures, policies, precedents and activities; (3) types letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions, contracts and other materials from marginal notes, rough drafts or verbal instructions; (4) assembles data and sets up and maintains filing systems on a variety of subject matter where discretion is involved in assigning items to proper place; (5) compiles information from various sources and types on a variety of forms or sets up appropriate format; (6) prepares and types letters memoranda, forms, reports, bulletins, handbooks, questionnaires, requisitions and documents with minimum direction; (7) serves as a receptionist for customers and general public, answering a wide variety of questions and referring clients to the proper party; (8) checks and reviews a variety of forms and material for completeness, accuracy and conformance with established regulations and procedures; (9) recapitulates data and compiles special reports; (10) answers inquiries and furnishes information requiring a knowledge of standards, procedures, rules and regulations, programs and policies; (11) receives and replies to oral and written requests for information of a specialized or confidential nature requiring the use of discretion and judgment in explaining regulations and procedures; (12) orders, stores and issues supplies and materials pertinent to the function to which assigned; (13) makes reservations or appointments; (14) operates office equipment; (15) distributes and dispatches mail; (16) receives and issues receipts for monies; and (17) inputs data into computer terminals and writes and formats letters, reports and memos on word processors. D. ESSENTIAL RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, OPERATING PROCEDURE SUBJECT: Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 3 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. General and Specialized Job Knowledge and Abilities: (a) General Knowledge of: Basic math; English grammar, spelling, punctuation, and syntax; general office procedures. (b) Specialized Knowledge of: Business practices; word processing; procedures and policies relative to the dispensing of information; operation of a computer terminal and standard office equipment; office protocol. (c) Ability to: Perform assigned clerical duties and functions efficiently and effectively; follow oral and written instructions and the procedures and policies of the office or department to which assigned; perform routine (Clerical Assistant I) to highly technical (Clerical Assistant III) clerical work; operate a computer and computer workstation efficiently; operate word processing software; operate other office appliances; gather and compile data; perform mathematical calculations; prepare correspondence and reports; answer telephones or switchboard and direct callers to appropriate person; work cooperatively with others and meet the public with courtesy and tact; read and write at the level required for successful job performance. 2. Resources, Including Money, Equipment, Materials and Records: Miscellaneous cash; computers and computer terminals; a variety of office records, reports, payroll and accounting records. 3. Solving Problems: Handling irate clients; coordinating between departments; determining priorities; determining efficient work methods; use of computer software. 4. Performance of Others: Incumbents at the Clerical Assistant II level may have lead responsibility for and assist with training of lower level clerical positions. OPERATING PROCEDURE SUBJECT: Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 4 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association 5. Relations with: (a) Internal Relations with: City administrators; City Council; department head; other City employees. (b) External Relations with: General public; other governmental agencies. 6. Communications: (a) Oral: Conversations; instructions. (b) Written: Memos and letters; report; files and records. (c) Visual: Word processing; terminal screens; a wide variety of documents. (d) Auditory: Telephone; conversations; office noises. 7. Safety: (a) Hazardous conditions: Normal office hazards. (b) Frequency: Daily. (c) Consequence: Minor injury. 8. Tolerance of Job Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OPERATING PROCEDURE SUBJECT: Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 5 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association Works in a controlled environment with very little adverse conditions. 9. Physical Aptitude: (a) Above average hand/eye coordination and finger dexterity. (b) Minor lifting, but may occasionally have to lift boxes of records or paper in the 25-35 lb. range. 10. Application of Mental and Physical Effort: Requires concentration for extended periods of time in writing, inputting data, and compiling reports; physical effort is non-strenuous but continuous. E. PREREQUISITES: 1. Education and Experience: See Distinguishing Characteristics above. 2. Licenses, Registrations, Accreditation, etc.: Some positions may require driving for pick-up and delivery. In these instances, possession of a valid Class C California Motor Vehicle Operators License is required.
a Clerical Assistant for data entry and scanning of backlogged planning documents.
Hour rate is between $16 and $20.
I have attached a job description for this position.
JD Below and attached:
Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 1 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association A. PURPOSE: Under general supervision, performs a variety of clerical work and recordkeeping related to the operation and maintenance of a municipality; and performs related duties as required. B. DISTINGUISHING CHARACTERISTICS: Clerical Assistant I: The entry level in the series. Incumbents assume responsibility for a limited variety of activities which are subject to close review and supervision. Incumbents at this level may be expected to perform the same duties as a Clerical Assistant II, except that the employee is not expected to perform such duties with the same degree of proficiency. Qualification for this classification is based on completion of high school (or G.E.D. certificate) supplemented by courses in business, and the ability to type at least 35 words per minute without error. Clerical Assistant II: The journey level of the series. Duties may be standardized, but require the exercise of independent judgment in interpretation and application of standard practices and procedures or in modification of existing methods to complete assignments. Incumbents should be capable of assisting in the orientation and on-the-job training of other employees, and must possess sufficiently developed typing and clerical skills to handle all but the most complex matters. Promotion to this level is based on a minimum of one (1) year of experience in a lower level clerical class and a demonstrated proficiency to perform the duties assigned to this level, and the ability to type at least 45 words per minute without error. Clerical Assistant III: The highly skilled or specialist level of the series. Duties are of a complex nature involving technical functions within the area to which assigned. Incumbents must have sufficient knowledge to be a primary reference source, to assist in the resolution of difficult problems and to plan and conduct the function with a high degree of independent judgment, and OPERATING PROCEDURE SUBJECT: Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 2 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association must possess highly developed clerical skills. Requires a minimum of one (1) year of experience at the Clerical Assistant II level. Promotion into this classification is dependent upon the demonstrated proficiency of the candidate to perform the duties assigned to this level and a budgeted opening. Ability to type at 50 words per minute without error. C. ESSENTIAL FUNCTIONS: (1) Plans, schedules and performs a variety of clerical work related to the specialized function to which assigned; (2) conducts transactions with City personnel or the public in matters requiring a detailed knowledge of rules, procedures, policies, precedents and activities; (3) types letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions, contracts and other materials from marginal notes, rough drafts or verbal instructions; (4) assembles data and sets up and maintains filing systems on a variety of subject matter where discretion is involved in assigning items to proper place; (5) compiles information from various sources and types on a variety of forms or sets up appropriate format; (6) prepares and types letters memoranda, forms, reports, bulletins, handbooks, questionnaires, requisitions and documents with minimum direction; (7) serves as a receptionist for customers and general public, answering a wide variety of questions and referring clients to the proper party; (8) checks and reviews a variety of forms and material for completeness, accuracy and conformance with established regulations and procedures; (9) recapitulates data and compiles special reports; (10) answers inquiries and furnishes information requiring a knowledge of standards, procedures, rules and regulations, programs and policies; (11) receives and replies to oral and written requests for information of a specialized or confidential nature requiring the use of discretion and judgment in explaining regulations and procedures; (12) orders, stores and issues supplies and materials pertinent to the function to which assigned; (13) makes reservations or appointments; (14) operates office equipment; (15) distributes and dispatches mail; (16) receives and issues receipts for monies; and (17) inputs data into computer terminals and writes and formats letters, reports and memos on word processors. D. ESSENTIAL RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, OPERATING PROCEDURE SUBJECT: Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 3 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. General and Specialized Job Knowledge and Abilities: (a) General Knowledge of: Basic math; English grammar, spelling, punctuation, and syntax; general office procedures. (b) Specialized Knowledge of: Business practices; word processing; procedures and policies relative to the dispensing of information; operation of a computer terminal and standard office equipment; office protocol. (c) Ability to: Perform assigned clerical duties and functions efficiently and effectively; follow oral and written instructions and the procedures and policies of the office or department to which assigned; perform routine (Clerical Assistant I) to highly technical (Clerical Assistant III) clerical work; operate a computer and computer workstation efficiently; operate word processing software; operate other office appliances; gather and compile data; perform mathematical calculations; prepare correspondence and reports; answer telephones or switchboard and direct callers to appropriate person; work cooperatively with others and meet the public with courtesy and tact; read and write at the level required for successful job performance. 2. Resources, Including Money, Equipment, Materials and Records: Miscellaneous cash; computers and computer terminals; a variety of office records, reports, payroll and accounting records. 3. Solving Problems: Handling irate clients; coordinating between departments; determining priorities; determining efficient work methods; use of computer software. 4. Performance of Others: Incumbents at the Clerical Assistant II level may have lead responsibility for and assist with training of lower level clerical positions. OPERATING PROCEDURE SUBJECT: Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 4 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association 5. Relations with: (a) Internal Relations with: City administrators; City Council; department head; other City employees. (b) External Relations with: General public; other governmental agencies. 6. Communications: (a) Oral: Conversations; instructions. (b) Written: Memos and letters; report; files and records. (c) Visual: Word processing; terminal screens; a wide variety of documents. (d) Auditory: Telephone; conversations; office noises. 7. Safety: (a) Hazardous conditions: Normal office hazards. (b) Frequency: Daily. (c) Consequence: Minor injury. 8. Tolerance of Job Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OPERATING PROCEDURE SUBJECT: Job Description DATE: 9/18/23 NO: 1104.25,.27, .29 DEPT: Administration SUPERSEDES DATE: None NO: None TITLE: CLERICAL ASSISTANT I, II, III PAGE: 5 OF: 5 Prepared For: City of Selma Prepared By: Valley Employers Association Works in a controlled environment with very little adverse conditions. 9. Physical Aptitude: (a) Above average hand/eye coordination and finger dexterity. (b) Minor lifting, but may occasionally have to lift boxes of records or paper in the 25-35 lb. range. 10. Application of Mental and Physical Effort: Requires concentration for extended periods of time in writing, inputting data, and compiling reports; physical effort is non-strenuous but continuous. E. PREREQUISITES: 1. Education and Experience: See Distinguishing Characteristics above. 2. Licenses, Registrations, Accreditation, etc.: Some positions may require driving for pick-up and delivery. In these instances, possession of a valid Class C California Motor Vehicle Operators License is required.
