Clerical Assistant - Data Entry

February 21, 2024
 
East Aurora School District 131 has the following opening(s) for the 2023-2024 school year and will accept applications from candidates who may be interested in the position(s) listed below.  Medical, dental, vision, and term life insurance policies are available.
 
VACANCY NOTICE
 
POSITION TITLE:                          Clerical Assistant - Data Entry
 
BUILDING(S):                                 Dieterich Elementary School
 
TERMS OF EMPLOYMENT:       10-1/3 months.  Monday-Friday:  8 hours/day.
 
IMMEDIATE SUPERVISOR:       Building Principal or Designee
 
EVALUATION PROCEDURES:  Per the Collective Bargaining Agreement
 
START DATE:                                 ASAP
 
JOB ID:                                              4288
 
QUALIFICATIONS:
 

1. High School diploma or equivalent.
2. Knowledge of computers and software programs (specifically MS Office suite).
3. Accurate Data Entry skills (knowledge of Infinite Campus and Infinite Visions preferred).
4. Excellent organizational skills.
5. Strong interpersonal and intrapersonal skills.
6. Ability to work with a linguistically and culturally diverse public.

 
JOB DESCRIPTION / RESPONSIBILITIES:
 

1. Maintain student cumulative files.
2. File registration forms, test scores and any other records in cumulative file.
3. Make cumulative files for incoming new children to district and request records from previous schools.
4. Copy cumulative records for children moving out of district and send out cumulative files for children moving in district.
5. Close out, prepare and package 5th grade folder to be delivered to middle schools at end of year.
6. Update teacher's names and room numbers in system.
7. Enter and maintain student demographics.
8. Register and/or drop students throughout school year.
9. Sort and distribute U.S. and district mail.
10. Greet visitors and students, provide appropriate information and assistance or refer to appropriate staff.
11. Answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
12. Safeguard confidential information as specified in the Illinois School Code.
13. Perform other duties as assigned by supervisor or designee.

 
APPLICATION PROCEDURE:
 
Applications should be completed online at https://www.d131.org Position(s) will remain open until filled.  East Aurora School District 131 is an Equ