Business Office Manager/ Activity Director- Assisted Living

The BEST of both worlds! South Pointe is small beautiful Assisted Living Community looking for a dynamic person to manage our Business Office part time and part time spend time with our residents doing Activities! You truly get the best of both worlds!

The primary purpose of the Business Office Director is to assist the Executive Director in the day-to-day accounting functions and administrative activities of the community in accordance with current applicable federal, state, and local standards, guidelines, and regulations, and as directed by the Executive Director.

The Business Office Director is delegated the administrative authority, responsibility, and accountability necessary for carrying out assigned duties.

Oversees the financial operations of the community including assisting with payroll and onboarding

paperwork, benefits, accounts payable, accounts receivable and petty cash.

Administrative (typical tasks)

 Code invoices with appropriate chart of account number and forward to Executive Director for approval and submit to

Management Company.

 Verify deposits are correct before depositing.

 Responsible for timely collection and posting to appropriate accounts.

 Responsible for follow up of unpaid bills.

 Maintain all resident administrative files including financial information.

 Maintain confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as our community’s

established policies governing the release of information.

 Organize, evaluate and monitor Business Office operations in accordance with established policies and procedures.

 Assist in the establishment and maintenance of an adequate filing system.

 Assist in answering the telephone in a professional manner.

 Prepare and mail monthly statements.

 Match invoices to packing slips.

 Communicate with suppliers / vendors concerning errors or questions about invoices.

 Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the

community, to assure that administrative services and activities can be properly maintained to meet the needs of the

community and residents.

 Provide information to resident/families as necessary, or refer to appropriate department or agency.

 Other related duties that may become necessary/appropriate to assure that our community are in compliance with current laws,

regulations, and guidelines concerning the operation of our community.

Budget and Planning Functions

 Maintain current written records of department expenditures and assure that adequate financial records and cost reports are

submitted and stay within budget.

 Provide records upon request or as necessary.

 Make departmental adjustments in order to conform to approved budget, and/or as dictated by an analysis of the monthly

operating statement.

 Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.

Job Description – Business Office Director

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Build Positive Relationships with Residents and Families

Ensure that all residents and their family and friends are treated with kindness, dignity and respect. Visit residents periodically to

evaluate the excellence of meals, service, likes, dislikes, etc.

Know and practice Residents Rights; follow Confidentiality, Non-disclosure of PHI and Security Requirements

 Know and practice Residents’ Rights.

 Maintain confidentiality of all pertinent resident care information including protected health information (PHI)

 Promptly report known or suspected incidents of unauthorized access, use, or disclosure of such information to the

Administrator.

 Review complaints and grievances and make necessary oral/written reports to the Administrator.

 Follow community’s established procedures.

 Report any known or suspected unauthorized attempt to access community’s information system.

 Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic

screen-saver activates within established community policy guidelines.

 Agree not to disclose assigned user ID code and password for accessing resident/community information and promptly report

suspected or known violations of such disclosure to the Administrator.

Personnel Functions and Staff Development

 Place ads for open positions, review applications and set up interviews.

 Facilitate orientation and training of staff.

 Obtain reference checks and license verifications.

 Complete new hire paperwork and maintain records including completion of all training records and checklists.

 Complete background checks and process through online system.

 Orientation and training record keeping.

 Entering new employees into the timeclock

 Track TB screening and testing to meet state requirements

 Follow auto policy procedures for those that drive personal or company vehicles

 Complete payroll tasks daily to ensure payroll is seamless – process punch exceptions, time off requests, status changes and

ensure wages are within budgetary guidelines.

 Oversee work site injuries, reporting and process for return to work. Follow reporting guidelines and ensure OSHA log is

complete.

The primary purpose of the Life Enrichment Director (LED) is to plan, organize, develop, and direct the overall operation of the Life Enrichment Activities Department in accordance with current federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed. The community LED is responsible for assuring that an on-going program of activities is designed to meet the interests and the physical, mental, and psychosocial well-being of each resident in accordance with the resident’s comprehensive assessment. The LED must also be able to demonstrate innovation in creating new activities for different levels of ability of the residents served. The Life Enrichment Director is delegated the administrative authority, responsibility and accountability necessary for carrying out assigned duties.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• On call
• Weekends as needed

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person