Business Office Hr Coordinator

SALARY: $25.00 P/H

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

The Prospect Park YMCA is seeking a Business Office Coordinator who will provide daily Human Resources, Payroll, and some areas of Financial Business support to both branches, Prospect Park YMCA, and Flatbush YMCA.

Key Responsibilities:

• Entry of employee and/or volunteer screening into applicable system.
• Assists with Youth & Family screening and agency processing.
• Assists with conducting new hire orientations/paperwork review with new or rehired staff (ie. Benefit powerpoint, paperwork, etc).
• Generates and maintains supply of New Hire Packets, Status Change forms, etc.
• Data entry into CONNECT:HR is timely and accurate.
• Assists with the maintenance and accuracy filing of all employee and volunteer files.
• Assisting with leave requests including FMLA, disability, paid family leave, personal leave, etc.
• Help coordinate medical plan changes, providing staff with benefit summaries and information.
• Provides overview of health insurance, retirement, direct deposit, etc.
• Provide vacation, sick and personal benefits upon request.
• Assist with employment verification requests.
• Timely response to unemployment claims in the absence of supervisor.
• Timely entry of Workers Comp claims in the absence of supervisor.
• Assist with tracking training completions for all staff in both branches to ensure compliance including but not limited to Armatus, Preventing Sexual Harassment, time-clock use, etc.
• Assist in preparing branches daily deposits, bank and credit card reconciliation and reporting. Resolve and track chargebacks.
• Assist in processing of accounts payable vouchers, invoices, reconciling with Accounts Payable system and updating AP & PO tracking reports. Run open PO and IOH reports to notify branch staff.
• Assist in handling petty cash flow, audit receipts and prepare account payable reimbursement voucher.
• Assist in collecting of purchasing card documents and submitting to AO.
• Assist in distribution of financial report to all branch department heads.
• Maintain and update Business Office records for branches within borough, including vendor files and Business Office archives in accordance with the File Retention guidelines.
• Assist in government contract record keeping an reporting to the agency in a timely manner.
• Act as back-up for branches Administrative Assistant (ie assisting department heads, distributing mail, etc).
• Assist branches with maintaining all office equipment (copiers, phones, computers etc.) order and manage equipment supplies. Help create and submit HelpDesk tickets.
• Order and manage inventory of branches office supplies.
• Manage internal and external storages.
• Other activities and duties that address the ongoing health and well-being of our staff and members.
• Follow and maintain sanitary habits in accordance with CDC guidelines.

Desired Skills & Experience:

• Bachelor’s degree or equivalent experience.
• Minimum of one (1) to two (2) years’ experience in Bookkeeping and/or administrative assistance.
• Knowledge of Human Resources preferred.
• Knowledge of HRIS a plus.
• Detail-oriented and ability to manage multiple projects simultaneously.
• Must be able to handle high volume of work.
• Excellent customer service and communication skills.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity.

Benefits

The YMCA of Greater New York offers a variety of benefits to its staff members including retirement benefits, medical, paid-time off, free YMCA membership and more! Benefit eligibility is determined by an individual’s employment status (ie. full-time or part-time), tenure and/or the number of hours scheduled to work. Click here for more information.

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE
Auxiliary aids and services are available upon request to individuals with disabilities