Business Analyst, Finance & Accounting

Who we are:

The Massachusetts Teachers Association (MTA) represents over 115,000 members and nearly 400 locals across the state and employs a full-time staff of over 150. Our members are public school teachers, faculty, professional staff, and education support professionals working at public schools, colleges, and universities. As a member-driven organization and the largest union in New England, our collective power makes MTA an influential voice for educators, students, and their communities. We are proud to be an advocate for social, racial, and economic justice and for a public education system that provides one of the cornerstones of a democratic society.

Job Summary:

TheBusiness Analyst/Procurement Manager is responsible for the technical analysis, training, and feasibility assessments associatedwith new software applications and implementation processes. In the Procurement Manager role, also administers all facetsof the purchasing process, travel and expense policy, within set organizational guidelines.

Essential Job Functions:

Business Analyst

• ManagesRFPprocessandsoftwareimplementationforaccountingmodules
• Redesignsbusinessprocess
• Identifiesandcommunicateswithkeystakeholders
• Liaisesbetweenvariousbusinessdepartmentsandgroups
• Assessoptionsforprocessimprovement
• Maintainsdocumentationregardingvariousprojects,processesandoperations
• Collaboratewithprojectmanagersandcross-functionalteams
• Communicatewiththirdpartyvendorsandpartnerstoaddresstechnicalquestions, issues, or requests
• Schedule,plan,andleadrequirementgatheringandreviewmeetings.Communicate key decisions and action items.
• Analyzeexistingsoftwareapplicationstounderstandanddocumentfunctionality
• Writeclearand well-structuredbusinessrequirementsanddocumentation
• Identifyautomationopportunities
• Analyzeprocessissuesandbottleneckstomakeimprovements
• Managesystemimplementationandintegration

Procurement Management

• Initiatesandcoordinatespurchasingprocess.

• Initiatesandmaintainsvendorresourcesandrelationshipswhilecontinuallyscoutingfor additional vendors.
• Conductscostanalyses,setsbenchmarksforimprovement,andcommunicatesaccordingly with management
• Evaluatesspendingoperationswhileseekingways toimproveandenhancethequalityofproductspurchasedandthetimelinessofdeliveries.
• Communicateswithmanagementregularlyregardingtheefficientflowofgoodsandservices
• Workscloselywiththelegaldepartmenttomakesurecontractsandtermsarefavorable
• Supervisesamatrixedpurchasingteamanddelegatestasksacrossdepartmentswhennecessary
• Developsriskmanagementprocedurestomitigatelossesintheeventofproductshortages

Specific Responsibilities

Administers travel policy in accordance with established travel and expense policy.

• Maintainstheintegrityofthepurchasingprocess.
• Initiatespurchaseorders;coordinatesallfacetsofthepurchasingprocess;follows through in accordance with established procedures.
• Developsandmaintainsvendorresourcesandrelationships.
• Preparesspecificationsforbids;evaluatescostsandmakesrecommendationsregarding vendor selection; monitors and conducts preliminary negotiations as directed.
• Preparescostanalyses,budgetdata,andotherreports.
• Maintainsfiles,inventoryandotherrecords
• Providesclericalsupportfromtimetotime.
• Assiststhefourdivisionmanagerswithspecialprojectsandsupport,whereneeded.
• Handlesadministrationoftravelpolicywithtravelagent.
• Bookstravelarrangementsforconstituentsaccordingtotravelpolicy.
• Performsotherrelateddutiesasrequired.

Qualifications:

• Five yearsofon-the-jobaccountingexperience.
• Bachelor’sdegree.
• Excellentpersonalcomputerskills.
• ExcellentMicrosoftOfficeskills.
• Excellentinternetresearchskills.
• RequiredMicrosoftGPexperiencewithpurchasingmoduleexperiencepreferred.
• Stronginterpersonalandnegotiationskills.
• Excellentattentiontodetailandfollow-through.
• Costconsciousness.
• Excellentwrittenandverbalcommunicationskills.
• Abilitytodealwiththepublic.
• Experienceinbusinessnegotiations.
• Experiencechoosinganewsoftwaresolutionandinstallingaccountingsoftwaremodules.
• Abilitytoeffectivelycommunicateandinfluencekeystakeholderstosupportproposedstrategies, process improvements and operational decisions
• Resourcefulnessandabilitytodevisecreativesolutionstoproblems
• Experiencetestingandmappingvariousbusinessprocessesandprotocols
• Familiaritywithindustrytechnologysystemstogatherdataandproblem solve
• Excellentcommunicationandleadershipskills
• Requiresknowledgeoffinancialandaccountingtermsandprinciples

*MTA reserves the right to waive any qualifications at its discretion*

The MTA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all staff..