Bookkeeper

Position Title: Bookkeeper

Department: Administration

Report to: Executive Director

Status: Non-Exempt, Part-Time (20 hours per week)

Salary Range: $22.50 - $27.50 per hour

The Bookkeeper processes, enters, and maintains accounting transactions and records for Lambda Literary. This includes accounts payable, accounts receivable, reconciliations, payroll, and grant reimbursement. The Bookkeeper reports to the Executive Director and receives task supervision from both the Executive Director and a fractional contract CFO.

Essential Functions

• Financial Record Keeping: Maintain accurate and up-to-date financial records using Quickbooks, Bill.com, and Google Suite. Record and classify financial transactions, including income, expenses, and other financial activities in accordance with accounting principles and nonprofit regulations. File and maintain supporting documentation (receipts, invoices, etc).
• Accounts Payable and Receivable: Process invoices, payments, and receipts. Manage accounts payable and receivable by accurately recording and tracking transactions. Prepare payments, verify payment accuracy, and maintain vendor relationships.
• Financial Reporting: Support the fractional CFO in preparing monthly financial reports, such as income statements, balance sheets, and cash flow statements. Generate financial reports on a regular basis for internal analysis and external reporting requirements.
• Grant Compliance: Ensure compliance with grant requirements by accurately tracking and documenting expenditures, preparing financial reports, and providing supporting documentation as needed.
• Audit and Compliance: Support the fractional CFO in collaborating with auditors during annual audits and other financial reviews. Provide necessary documentation and support to ensure nonprofit regulations and accounting standards compliance.
• 1099 Form Generation: Prepare and generate 1099 forms for contractors accurately and in a timely manner, adhering to IRS guidelines and regulations.
• Financial Policies and Procedures: Adhere to and maintain financial policies and procedures that promote sound financial management practices and internal controls.
• Thought Partnership: Recommend to the ED or CFO changes to GL line items, classifications, and financial policies and procedures.
• Stewardship: Report any inappropriate financial transactions to at least two of the following positions: Executive Director, CFO, or Board Treasurer.
• Other duties as assigned

Minimum Qualifications

• At least three years of nonprofit bookkeeping or accounting experience required.
• Knowledge of generally accepted accounting principles (GAAP) and financial data analysis.
• Proficient in QuickBooks Online Proficient in Google Workspace or similar software.
• Excellent attention to detail and accuracy in financial record keeping.
• Knowledge of administrative and clerical procedures.
• Excellent written and oral communication skills.
• Ability to efficiently operate a computer.
• Ability to work effectively in an all-remote work environment.
• High school diploma or equivalent.
• Cultural competency and humility in working with LGBTQ+ and BIPOC communities.

Preferred Qualifications

• Associates degree with accounting coursework preferred.
• Experience reporting on government grants.
• Proficient with bill.com or other online bill payment platform.
• Bookkeeping or accounting experience in an all-remote work environment
• Dedicated home workspace suitable for remote work.

Environmental Factors and Conditions/Physical Requirements

• This position must work four hours each weekday between the hours of 8:00 AM and 5:00 PM ET.
• Remote office environment, exposure to computer screens for lengthy periods of time.
• Prolonged periods of sitting or standing at a desk.
• Requires operating standard office equipment (i.e., telephone, computer, etc.).

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Lambda Literary we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Job Type: Part-time

Pay: $22.50 - $27.50 per hour

Expected hours: 20 per week

Experience level:

• 3 years

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: Remote