Billing Specialist

Title: Billing Specialist

Division: Enerfab Power & Industrial: Electrical

Location: Desoto, Kansas

Direct Report: Project Coordinator

Company Description:

Enerfab is a dynamic and forward-thinking company that stands as a leader in providing comprehensive engineering, construction, and maintenance services across various industries. With a strong commitment to safety and a focus on excellence, Enerfab has earned a reputation for delivering innovative solutions that meet the unique needs of our clients. Our dedication to quality, integrity, and sustainable practices is at the core of everything we do.

Electrical Division Overview:

Within the diverse array of services offered by Enerfab, our Electrical Division stands as a beacon of expertise in electrical and power solutions. With a team of highly skilled professionals, we specialize in designing, installing, and maintaining electrical systems for a wide range of applications. Our division is known for its adherence to industry best practices and standards, and our team's deep knowledge of electrical industry consensus standards, including NFPA, NESC, ASTM, and ANSI.

Position Description:

The Billing Specialist is responsible for the accurate and timely preparation of customer invoices in compliance with contractual agreements. This role focuses on ensuring that progress billings, change orders, and compliance documents are submitted accurately and on schedule to our customers. Billing Specialists at Enerfab are essential in addressing billing issues, customer inquiries, and the overall management of project billings to facilitate timely reimbursements. This position works closely with the Billing Supervisor to facilitate the collection of payments on outstanding receivables and provides excellent customer service to both internal and external customers.

Key Responsibilities:

Project Billing:

• Accurately set up projects in TPM by reviewing contracts for billing requirements.
• Prepare monthly project billings and submit them to the Project Manager for review and approval.
• Investigate and resolve billing discrepancies as directed by the Project Manager.
• Prepare conditional and unconditional lien waivers for customer billings and collect final waivers from vendors.
• Ensure that all compliance documents required for billing purposes are current.
• Coordinate with the Project Manager for any revised billings and make necessary adjustments to invoices.
• Maintain proper job files to provide support for job audits.
• Perform other duties and responsibilities as assigned by the Billing Supervisor.

Collections:

• Monitor the Accounts Receivable report and support the collection of payments on outstanding invoices.
• Communicate with the Project Coordinator, Project Manager, and customers regarding the status of payments and update the AR Report.

Qualifications:

• Education: High School Diploma or GED required. College degree preferred.
• Minimum of one year of experience in billing or a related field.
• High attention to detail and strong organizational skills.
• Proficiency in using billing and accounting software.
• Effective communication and interpersonal skills.
• Ability to work both independently and as part of a team.
• Basic understanding of billing processes and compliance with relevant regulations.

What You Will Gain: In this role, you will play a pivotal role in ensuring the success of Enerfab's projects by meeting billing requirements, resolving discrepancies, and providing top-notch customer service. Your responsibilities will involve collaborating with internal and external stakeholders, maintaining thorough job files, and contributing to a positive customer service experience. You will gain insights into the day-to-day operations of billing and accounting within the construction industry, with a focus on ensuring the currency of all compliance documents related to billing.

WORK ENVIRONMENT AND EXPECTATIONS

• Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.
• Requires a consistent physical presence at the office to oversee shared services functions and employees, normally achieved by working standard business hours. Certain positions will require a flexibility of working hours to meet the demands of the job and the direction of the manager.

The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

• Prolonged periods of standing and walking.
• Requires lifting, positioning, pushing, and/or pulling.
• Prolonged periods sitting at a desk and working on a computer.

This job description does not constitute a written or implied contract of employment.  This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job.  Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

Enerfab is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S. 

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