Billing Coordinator

The Billing Coordinator is an integral part of Latham’s Accounting team. This role will be responsible for coordinating the activities of the billing process and performing complex billing duties, while acting as liaison between billing attorneys and billing secretaries, legal attorneys, and/or organization (customers) and the billing staff, as well as responding to internal and external inquiries in a timely manner. This role will be located in our New York office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

• Preparing and analyzing complex client billing
• Communicating with clients regarding outstanding invoices, unallocated payments and other accounting-related tasks
• Providing accurate and timely completion of assignments and inquiry responses; ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies
• Generating, reviewing, distributing and finalizing proformas from 3E
• Following up on unsent invoices and running A/R, WIP and BOA reports
• Providing project analyses as directed; utilizing 3E system for various analytical reports
• Utilizing computerized billing and payable software modules to complete the billing process
• Assisting with obtaining information required for e-billing and liaising with e-Billing Coordinators on outstanding items
• Assisting with year-end closing and reporting as required
• Tracking and logging status of aged inventory balances
• Engaging proactively with attorneys, staff and clients on outstanding billing items and resolution of issues
• Assisting with special projects as needed
• Promoting effective work practices and working as a team member

We’d love to hear from you if you:

• Demonstrate well-developed and professional interpersonal skills, as well as the ability to interact effectively with people at all organizational levels of the firm
• Possess the ability to work in a team environment with a customer service focus
• Display thorough knowledge of bookkeeping procedures such as posting, balancing, debits and credits, and journal entries

And have:

• A Bachelor's degree, preferably in Accounting or a related field
• A minimum of four (4) years of experience in general accounting practices
• A minimum of three (3) years of experience in area involving billing processes and practices
• Prior experience with Elite Billing system

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional Development programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.