Billing Coordinator

Join our team at Maximus Global Services!

Maximus Global Services (MGS) ultimate mission is to “Experience the difference of our people serving your people through leadership, innovation, and partnership”. Provides aviation services at various airports in the US: Miami, Fort Lauderdale, Orlando, Virginia, and Atlanta.

MGS has immediate openings for Billing Coordinator at Miami International Airport.

Maximus Global Services is looking for a Billing Coordinator to prepare the backup for billing, and maintain records of all services provided to the airlines. Follows accounting procedures established by the organization.

Provides finance & administrative support in the station office, working closely with HQ executives, employees, and customers.

• Preparer’s backup information for billing and maintain records of all services provided to the airlines.
• Participates aggressively in collections of amounts due to the station.
• Reviews / approves / resolves and discrepancies with amounts billed to station by vendors.
• Actively tracks and reports on stations assets to corporate headquarters.
• Reviews / analyzes and provides explanation on station financial performance.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Billing:

• Knows the details of all contracts in place within the station and the services that are contracted within those agreements.
• Establishes and maintains processes for capturing all billable events in accordance with each station contract.
• Captures, daily operational service delivery information such as but not limited to services provided to each flight, hours used, overtime incurred, ATA / ATD, flight delays, wheelchair pushes, wheelchair pushes over a certain amount of time.
• Follow up with the airline manager or responsible to authorize the services.
• Creates invoices in MGS ERP; along with corresponding back up.
• Remits via system, billing information to finance office on a timely basis for final billing review and approval on a timely basis to ensure compliance with the finance calendar.
• Liaises with HQ finance staff to facilitate / clarify questions and or discrepancies regarding bills /information provided.

Receivables:

• Reviews on a weekly basis the receivable aging reports for the station.
• Laisse with customers to determine reasons for delay if any.
• Presses aggressively for payment of invoices.
• Requires “Proof of payment” when customer states payment has been affected.
• Liaise with corporate office when support is needed.

Payables:

• Reviews all station payments pending approval as per ERP system and timely responds to corporate on approval or disapproval / actively resolves any discrepancies noted with vendor.

Station Assets:

• Tracks all station assets as listed in corporate asset tracking system.
• Reports inventory of assets on a monthly basis to corporate, highlighting any discrepancies / losses etc. with corresponding explanations.
• Ensures proper functioning of loan / loanee process for station assets. Ensure accountability by agents for assets lent / used daily.

Analysis of station performance:

• Comparison of station current month and YTD performance vs prior period / year.
• Comparison of station current month and YTD performance vs budget and forecast.
• Provides a weekly report to CFO of hours worked vs budgeted along with variance explanations.
• Analysis of sales pipeline as per CRM to ensure it properly reflects opportunities / tasks.
• Quantification of sales / opportunities
• Projection of sales versus budget expectations

Procurement:

• Initiates procurement requests for the station.
• Keep control of office supplies and station others.

Sales:

• Maintain station CRM information updated.
• Discuss sales activity on a daily basis with the station manager to ensure all activities are captured.
• Ensure all leads / proposals and status are updated.
• Ensure leads are QUATIFIED through the entire life based on annualized revenue.

Competencies

• Integrity
• Ethical Conduct
• Organized and Detail Oriented
• Good Communication
• Time Management

Required Education and Experience

• Associate degree
• 1 year experience in accounting or bookkeeper

Additional Eligibility Qualifications

• Ability to understand the principles and procedures of bookkeeping and record-keeping.
• Accuracy in accounting
• Bilingual: English/Spanish
• Maintain a good relationship with clients (Both internal and external).
• Computer literacy in MS Office packages such as Word, Excel and Outlook.
• An intermediate level in Excel is needed.
• Ability to multitask.
• Great written and verbal communication skills
• Highly organized with great time-management skills
• Works efficiently in a fast-paced environment.
• Discretion and confidentiality