Bilingual Payroll/HR Coordinator

Position Overview

This position is responsible for the payroll process, accounting related tasks and benefits administration. Also assists with any human resource functions as needed. This position reports directly to the Human Resources Director.

Key Tasks and Responsibilities

• Creates and maintains employee payroll files; coordinates/inputs employee files and payroll system with any salary updates

• Prepares and inputs payroll data for semi-monthly payrolls; prepares reports and check requests for all applicable payments associated with payrolls
• Prepares various journal entries and account reconciliations for payroll and benefit accounts
• Reconciles quarterly and annual tax filings and reports in accordance with agency filing requirements
• Maintains filing system for potential applicants not hired by the company (resumes, applications, employment packets, etc.)
• Updates 401k file to send to vendor for posting
• Stuffs and distributes payroll checks
• Provides customer service to internal and external customer related to payroll and benefits
• Assists brokers office with daily benefits processing tasks for all plans – enrollments, terminations, changes, COBRA, loans, rollovers, distributions, etc.
• Maintains employee benefits files, maintains group benefits databases and updates employee payroll records
• Works with broker's office on employee issues and overall plan administration and renewal
• Processes and reconciles monthly benefit invoices
• Performs audits for all benefits plans
• Assists department in carrying out various benefit/HR functions to include new hire orientations, exit interviews, survey completion, etc.

Requirements:

• Bilingual in Spanish is required
• Minimum 5 years ADP Workforce Now and benefits administration experience
• Solid understanding of different benefit plans and relevant regulations
• Solid understanding of payroll regulations to include FLSA and tax reporting
• Ability to adapt to fast paced changes in the work environment
• Excellent attention to detail and accuracy with data
• Proficient in Microsoft Office to include Outlook, Word and Excel
• Customer service oriented
• Excellent time management skills to include ability to prioritize tasks and meet all required deadlines
• Excellent organizational skills
• Outstanding oral and written communication skills and interpersonal abilities
• Demonstrates the highest level of ethical behavior, including the ability to maintain confidentiality and handle sensitive information
• College degree in related field and/or accounting background is preferred