Bilingual Hr Assistant - Recruitment & Onboarding (English/Spanish)

Job Objective: The ARC Bilingual HR Assistant for Recruitment and Onboarding is responsible to recruit and onboard employees for the Center and Family Stores and assist in payroll and benefit reconciliation.

Essential Functions:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned.   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

List functions here:

• Work with schools, create alliances, and head career fairs to bring in new employees.
• Work in the ADP software to post jobs, review applications, and perform phone screens as needed.
• Work with managers and supervisors to set up interviews.
• Compose, send, and follow up on offer letters/calls.
• Work with the Territorial Registry to make sure the prospective employees are not listed there.
• Work with the Sterling website to initiate background checks and follow up on the results.
• Responsible for the onboarding process and conducting orientation.
• Set up employee files and input into the HRIS database.
• Assist HR Specialist in payroll and benefit coordination.
• Reconcile medical and volunteer life insurance billing monthly.
• Reconcile quarterly pension.
• File HR paperwork.

Minimum Qualifications:

The requirements listed below are representative of the minimum education, experience, certifications, skills, and/or abilities required for this position.  

Education & Experience:  

High school diploma or GED, and minimum of two (2) years’ experience in an administrative support role supporting an executive or equivalent combination of education and experience.  Office management and supervision experience is desirable. 

Skills/Abilities:

1. Ability to read, analyze, and interpret general business correspondence, technical procedures, and regulations.
2. Ability write reports, business correspondence, and procedure manuals.
3. Abilities to effectively present information and respond to questions from groups of managers, administration, and employees in both written and verbal formats.
4. Ability to solve practical problem and deal with a variety of concrete variables in situations where limited standardization exists.
5. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
6. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
7. Proficiency with Microsoft Office software is desirable, particularly with Excel spreadsheets.
8. Must be bilingual in English and Spanish.

Knowledge of ADP timekeeping software is desirable.

Supervisory Responsibility: None.      

Physical Requirements:  

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job. 

Physical requirements include:

1. Speaking, hearing and vision ability, and excellent manual dexterity to be able to perform on computers.
2. Lifting, pulling and pushing of materials up to 50 pounds to be able to move equipment.

Travel: Occasional travel to various Family Store and warehouse locations. Occasional other travel as assigned.

Working Conditions: Office setting with quiet to moderate noise levels.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.